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Board of Education Capital Outlay, Property and Technology Committee Meeting - Feb 19, 2013

Meeting Date & Time: Tuesday, February 19, 2013, 5:00 PM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 01/07/2013, 12:39 PM
Agenda Posted On: 02/15/2013, 6:26 PM
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Capital Outlay, Property and Technology Committee Meeting

AGENDA

 

UPDATE: This meeting was previously scheduled on February 5.

Tuesday, February 19, 2013

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the February 19, 2013, Capital Outlay, Property and Technology Committee Meeting Agenda and Approval of the December 4, 2012, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

 

II.

Consideration for the Approval of the Qualifications-Based Bid Award for the Monte Vista Elementary School Renovations (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital and Dr. Brad Winter, Chief Operations Officer

 

III.

Consideration for the Approval of the Qualifications-Based Bid Award for the Adobe Acres Kindergarten, Art/Music Classroom Addition (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital and Dr. Brad Winter, Chief Operations Officer

 

IV.

Facilities Design and Construction Department Closeout Reports (Discussion)
Presenter: Karen Alarid, Executive Director, Capital and Dr. Brad Winter, Chief Operations Officer

 

V.

Consideration for Approval of Commodity Processed Food Bid 13-029L1-AM (Discussion/Action)
Presenter: Mary Swift, Food and Nutrition Director

 

VI.

Consideration for Approval of the Selection of an APS student for the New Mexico School Boards Association Award, 2012-2013 (Discussion/Action)
Presenter: Jamey Rickman, Board of Education Services Office

 

VII.

Future Agenda Items (Discussion)
Presenter: Board Members

 

VIII.

The next Capital, Outlay, Property and Technology Committee Meeting will be held on Monday, March 18, 2013, at 7:45 a.m., or immediately following the Finance Committee meeting in the Delayo Martin Community Conference Room.

 

IX.

Adjournment

 







Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

February 19,   2013

_____________________________________________________________________________________________

A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:00 p.m., Tuesday, February 19, 2013, in the Alice and Bruce King Educational Complex, Delayo Martin Conference Room, 6400 Uptown Blvd. NE.  Committee members present were:  Lorenzo Garcia, David Robbins, Dr. David Peercy, Dr. Analee Maestas, and Martin Esquivel and by phone Kathy Korte.  Paula Maes was absent.

  1. I. Call to Order

A.  David Robbins called the meeting to order at 5:02 p.m.

B.  Lorenzo Garcia made a motion for the approval of the December 4, 2012, minutes, and adoption    of the February 19, 2012, Agenda, Dr. Analee Maestas seconded.  Motion carried, (5-0).

  1. II. Consideration for the Approval of the Qualifications-Based Bid Award for the Monte Vista Elementary School Renovations (Discussion/Action) Dr. Brad Winter, chief operations officer, requested approval of a qualifications-based bid award for the Monte Vista Elementary School renovations in the amount of $589,500.00. The project will be funded by General Obligation bonds and HB 33 funds.   Tyler Mason gave a brief description of the scope of work to include renovation of student restrooms including a small restroom addition to the cafeteria and some new case work in the art room.  A portion of the existing tile roof will be re-roofed.  The recommended highest qualified contractor for Board of Education approval is Janstar Builders, Inc.  Martin Esquivel made a motion for approval of the qualifications-based bid award to Janstar Builders, Inc. for Monte Vista Elementary School renovations; Lorenzo Garcia seconded.  Motion carried, (5-0).

  1. III. Consideration for the Approval of Qualifications-Based Bid Award for the Adobe Acres Kindergarten, Art/Music Classroom Addition (Discussion/Action) Dr. Brad Winter, chief operations officer,   requested approval of the Adobe Acres Kindergarten, art/music classroom addition with recommendations that the Board of Education approve the qualifications-based proposal and bid as submitted by TA Cole and Sons and instruct staff to value-engineer, so as to decrease the supplemental funds as needed. The project was board approved on January 20, 2010, and due to capital reprioritization, the project was not awarded.  The scope of work includes permanent facilities for kindergarten, art and music classrooms and playground.  The project will be funded by HB-33, General Obligation bonds, legislative money and supplementary funding from contingency.   David Robbins requested that staff bring the value-engineer report back to the board to make any figure adjustments.  Dr. Analee Maestas made a motion for approval of the qualifications-based bid award project at Adobe Acres Elementary School, Dr. David Peercy seconded.  Motion carried, (5-0).

  1. IV. Facilities Design and Construction Department Closeout Reports (Discussion) Dr. Winter, chief operations officer, shared an executive summary of construction project closeout reports to include an 18.1 percent savings of the original Capital Master Plan budget, this revenue has already been re-allocated in the reprioritization or used to fund subsequent projects at each location, and 8 of 10 projects 80 percent were under budget; change orders comprised an average of 5.6 percent.  The Finance Department, Facilities Design & Construction, and the Community Capital Advisory Commission were applauded for all their efforts and work in providing input for capital funds and projects and for the use of the Lawson System for closeout reporting.  David Robbins stated that he appreciates receiving closeout reports. David Peercy stated that it is important to include extra support when purchasing new programs.

 

  1. V. Consideration for the Approval of Commodity Process Food Bid 13-029L1-AM (Discussion/Action) Mary Swift, Food and Nutrition director, requested approval of the commodity process food bid.  Mary Swift presented the recommendations for the thirty-five bid mailed notifications; thirty-four responses were received and the recommendation is to award all responding vendors.  Every district in the state has the option of utilizing the bids for flexibility.  Dr. Maestas  recommended  using  local venders.       Marty Esquivel made a motion for approval of commodity process food bid, and Dr. David Peercy seconded.  Motion carried, (5-0).

  1. VI. Consideration for the Approval of the Selection of an APS student for the New Mexico School Boards Association Award, 2012-2013 (Discussion/Action) Jamey Rickman, Board of Education Services specialist provided a list of student nominees for the 2012-2013 New Mexico School Boards Association’s Excellence for Student Achievement Award.  A recommendation for selection of Manuel Marquez, outstanding student from Early College Academy, was selected.  Kathy Korte suggests that the Board of Education recognize Luis Calderon, from Jimmy Carter Middle School, and a recommendation if possible to the New Mexico School State Boards Association to include the selection of a middle school student as well.  David Robbins made a motion to select Manuel Marquez to receive the New Mexico School Boards Association Award nomination for 2012-2013, and for the Board of Education to recognize Luis Calderon from Jimmy Carter Middle School for his achievements.  Analee Maestas seconded.  Motion carried, (5-0).

 

  1. VII. David Robbins adjourned the Capital Outlay, Property and Technology Committee meeting at 5:40 p.m. and announced that the next Capital Outlay, Property and Technology Committee meeting will be Monday, March 18, 2013, in the DeLayo Martin Community Room at 7:45 a.m., following the Finance Committee meeting.

 

 

 

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