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UPDATE: Board of Education Finance Committtee Meeting - Sep 17, 2012

This meeting will begin at 7:45 a.m. or immediately following the Audit Committee meeting

Meeting Date & Time: Monday, September 17, 2012, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/24/2012, 3:37 PM
Agenda Posted On: 09/14/2012, 5:10 PM
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Finance Committee Meeting

AGENDA

 

This meeting will begin at 7:45 a.m. or immediately following the Audit Committee meeting.

Monday, September 17, 2012

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the September 17, Finance Committee Agenda and Minutes of the August 20, 2012, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Elementary/Middle School Initiative, $1,040,000

 

B.

Alliance for Leading & Learning-ALL, $728,099

 

C.

Job Mentor Program, $147,682

 

D.

Title I School Improvement, $130,091

 

E.

UNM AmeriCorps, $95,000

 

F.

CAP-School Enrichment, $26,025

 

G.

Kirtland Korner, $17,304

 

H.

Title I Homeless, $10,000

 

I.

KNME-Tal -Net, $5,944

 

J.

Impact Aid-Indian Education,  $800

 

K.

Impact Aid-SPED, $435

 

III.

Consideration for Approval of Budget Increase-New Grants for Grant Management (Discussion/Action)
Presenter: Teresa Scott

 

A.

Formative Assessments Grant, $688,573

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for August 2012 (Discussion/Action)
Presenter: Teresa Scott

 

V.

Consideration for Approval of Inter-Function Transfers for August 2012 (Discussion/Action)
Presenter: Teresa Scott

 

VI.

Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee (Discussion/Action)
Presenter: Brad Winter and Roger Garcia

 

A.

Lovato School Bus Co., Inc., $39,644

 

VII.

Consideration for Approval of Supplement to School Bus Fleet Service Contract  (Discussion/Action)
Presenter: Brad Winter and Roger Garcia

 

A.

Lovato School Bus Co., Inc., $39,644

 

VIII.

Consideration for Approval of Cash Disbursements for August  2012 (Discussion/Action)
Presenter: Tami Coleman

 

IX.

Consideration for Approval of Operational Fund Inter-Function Transfers for August  (Discussion/Action)
Presenter: Ruben Hendrickson

 

X.

Consideration for Approval of Operational Intra-Function Transfers for August (Discussion)
Presenter: Ruben Hendrickson

 

XI.

Consideration for Approval of Autism Training and Support Contract (Discussion/Action)
Presenter: Anne Tafoya

 

XII.

Consideration for Approval of the Edupoint Synergy Software License Agreement (Discussion/Action)
Presenter: Mark Heckart

 

XIII.

Consideration for Approval of 2013 Benefit Plan Recommendations (Discussion/Action)
Presenter: Andrea Trybus, Vera Dallas and Aaron Wells of Willis

 

XIV.

Adjournment

 

A.

The next Finance Committee meeting will be held on Monday, October 15, 2012, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 

Albuquerque Public Schools

Minutes of the Finance Committee

September 17, 2012

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Monday, September 17, 2012, beginning at 7:45 a.m., in the Alice and Bruce King Educational Complex, DeLayo-Martin Community Room, 6400 Uptown Blvd., NE.  Attending were:  Marty Esquivel, Lorenzo Garcia Kathy Korte (via telephone), Paula Maes, Analee Maestas, David Peercy and David Robbins (via telephone).

 

  1. I. Call to Order

Mr. Esquivel called the meeting to order at 7:53 a.m.

 

a.   Adoption of the September 17, 2012, Agenda and Approval of the August 20, 2012, Minutes

Dr. Peercy motioned for approval of the agenda and minutes with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. Elementary/Middle School Initiative, $1,040,000
    2. b. Alliance for Leading & Learning-ALL, $728,099
    3. c. Job Mentor Program, $147,682
    4. d. Title I School Improvement, $130,091
    5. e. UNM AmeriCorps, $95,000
    6. f. CAP-School Enrichment, $26,025
    7. g. Kirtland Korner, $17,304
    8. h. Title I Homeless, $10,000
    9. i. KNME-Tal-Net, $5,944
    10. j. Impact Aid-Indian Education, $800
    11. k. Impact Aid-SPED, $435

Teresa Scott presented the budget adjustments (all increases) for Grant Management.

 

Ms. Maes motioned for approval of the Budget Adjustments for Grant Management with Dr.  Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. III. Consideration for Approval of Budget Increase-New Grants for Grant Management

Ms. Scott presented a formative assessment grant for $600,000 for Language Arts and Math in 4th-10th grades.

 

Ms. Maes motioned for approval of the Budget Increase-New Grants with Ms. Korte seconding the motion in the affirmative.  Motion carried.

 


  1. IV. Consideration for Approval of Grant Management Intra-Function Transfers for August 2012
  2. V. Consideration for Approval of Grant Management Inter-Function Transfers for August 2012

 

Ms. Korte motioned for approval of items 4 and 5 with Ms. Maes seconding the motion in the affirmative.  Motion carried.

 

  1. VI. Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee

Dr. Brad Winter presented two bus replacements for Lovato Bus Company.

 

Ms. Maes motioned for approval of the Budget Adjustment Request for School Bus Rental Fee with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VII. Consideration for Approval of Supplement to School Bus Fleet Service Contract

 

Dr. Peercy motioned for approval of the Supplement to School Bus Fleet Service Contract with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

 

  1. VIII. Consideration for Approval of Cash Disbursements for August 2012

Ms. Coleman presented the Cash Disbursements for August 2012.

 

Ms. Maes motioned for approval of the Cash Disbursements for August 2012, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. IX. Consideration for Approval of Operational Fund Inter-Function Transfers for August
  2. X. Consideration for Approval of Operational Intra-Function Transfers for August

Mr. Hendrickson presented the Operational Inter- and Intra-Function Transfers for August.

 

Ms. Korte motioned for approval of items 9 and 10 with Ms. Maes seconding the motion in the affirmative.  Motion carried.  Correction to item 10:  agenda should have read Discussion/Action.

 

  1. XI. Consideration for Approval of Autism Training and Support Contract

Dr. Anne Tafoya discussed that APS staff was hired away to UNM.  In order not to pull more teachers from the classroom, APS contracts with them for $335,000.  More intensive services will be provided for the 600 students identified.

 

Ms. Maes motioned for approval of the Autism Training and Support Contract with Mr. Garcia seconding the motion in the affirmative.    Motion carried.

 

  1. XII. Consideration for Approval of  Edupoint Synergy Software License

Mr. Heckart presented the request to approve the Edupoint Synergy Software License.  This proposal would be a replacement for the current School Max program.  Mr. Heckart noted the list of advantages included with the action memo.  Mr. Shayne Kendall, Director of Student Information Systems, discussed that the contract reads $5.2M over the next 8 years--$2.7M to acquire in the first year.  Maintenance goes up $40,000 each year until the cap of $424,000 in the eighth year.  Mr. Kendall informed the committee that the backup will be hosted on the cloud.  Edupoint has the middle and high school report cards as well as imbeds the standards based report card for elementary, which School Max does not have.

 

Ms. Korte motioned for approval of the Edupoint Synergy Software License with Ms. Maes seconding the motion in the affirmative.  Ms. Maes suggested that the contract be emailed to Board members prior to the Regular Board meeting on September 19, at which time this item will be presented for approval.  Item tabled.

 

  1. XIII. Consideration for Approval of 2013 Benefit Plan Recommendations

Ms. Andi Trybus turned the presentation over to Ms. Vera Dallas and Mr. Aaron Wells of Willis.  Ms. Dallas discussed that the benefit plan changes will go into effect January 1, 2013.  Mr. Wells gave a brief overview of the past few years.  Claims have remained relatively flat for the last six months when a visible spike in claims has occurred.  There has not been a rate increase for members in approximately three years.  This year’s claims are forecast to rise 6%--leaving an $8.7M shortfall.  The changes discussed cover the shortfall for 2013, and they also lessen the need for drastic change in 2014.  Ms. Dallas presented the plan design changes for 2013.  Ms. Trybus and Ms. Dallas met with union representatives, principals and management.  They expressed concern with plan design changes and rates—financial issues were understood.

 

Ms. Maes motioned for approval of the 2013 Benefit Plan Recommendations with Mr. Garcia seconding the motion in the affirmative.  Mr. Robbins opposed.  Motion carried.

 

  1. XIV. Adjournment

Mr. Esquivel entertained a motion to adjourn the Finance Committee meeting at 8:40 a.m.  Dr. Peercy made a motion with Dr. Maestas seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Monday, October 15, 2012, at 7:30 a.m., in the DeLayo-Martin Community Room.

 

 

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