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Special Board of Education Meeting - Aug 24, 2012

Meeting Date & Time: Friday, August 24, 2012, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/23/2012, 5:12 PM
Agenda Posted On: 08/22/2012, 4:40 PM
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Special Board of Education Meeting

AGENDA

 

 

Friday, August 24, 2012

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the August 24, 2012, Special Meeting Agenda and Approval of the August 15, 2012, Minutes (Discussion/Action)

 

II.

Public Forum

 

III.

Special Issues

 

A.

Update on 2013 Graduation Dates (Discussion)
Presenter: Eddie Soto, Associate Superintendent for Secondary Education

 

B.

Consideration for Approval of Discovery Education Techbook Contract (Discussion/Action)
Presenter: Shelly Green, Interim Chief Academic Officer

 

C.

Presentation of Retakes of Standard Based Assessments (SBA) (Discussion)
Presenter: Shelly Green, Interim Chief Academic Officer

 

D.

Update on Instructional Audits (Discussion)
Presenter: Superintendent Winston Brooks, and Legislative Liaison and Policy Analyst Carrie Robin Menapace

 

IV.

Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(7)) for the Purpose of Discussing Threatened Litigation (Action)

 

V.

Reconvene to Open Session

 

VI.

Statement of Closure

 

VII.

Superintendent Report

 

VIII.

Board Reports

 

IX.

Approval of Consent Calendar Items (Discussion / Action)

 

A.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

APS Smaller Learning Communities, $327,941

 

b.

High School Dropout Prevention, $150,000

 

c.

Family & School Together-FAST, $142,500

 

d.

STARBASE La Luz, $95,000

 

e.

School Improvement Section 1003g, $62,710

 

f.

County Before School Program, $48,000

 

g.

GO Bonds Student Library, $37,084

 

h.

Secondary School Counseling, $36,156

 

i.

Indian Education Formula Grant, $34,349

 

j.

Zia Family Focus Center, $20,000

 

k.

Running Start for Careers, $2,999

 

l.

APS Homeless Project-Tutors, $2,800

 

m.

Alliance for Leading & Learning-ALL, $1,953

 

n.

Bandelier Box Tops, $1,757

 

o.

Impact Aid-Indian Education, $1,200

 

p.

Elementary School Counselor Expansion-ESCE, ($50,746)

 

q.

Asthma Education Management, ($46,912)

 

r.

Impact Aid-Special Education, ($45,608)

 

s.

Johnson O'Malley, ($22,898)

 

t.

PICASSO, ($22,106)

 

u.

Start Smart, ($5,768)

 

v.

Safe School/Healthy Students, ($3,103)

 

w.

Xilinx, ($1,311)

 

x.

Healthy Kids New Mexico, ($525)

 

II.

Approval of Budget Increase-New Grants for Grant Management

 

a.

New Mexico Reads to Lead, $753,947

 

III.

Approval of Grant Management Intra-Function Transfers for July 2012

 

IV.

Approval of Grant Management Inter-Function Transfers for July 2012

 

V.

Approval of Charter School Budget Adjustment Request for Student Transportation Services

 

VI.

Approval of the Public School Capital Outlay Council (PSCOC) Appropriations for Sandia High School

 

VII.

Approval of Cash Disbursements for July 2012

 

VIII.

Approval of Statement of Capital Asset Cost Reduction Due Demolition

 

IX.

Approval of Operational Intra-Function Transfers for July 2012

 

X.

Approval of Operational Inter-Function Transfers for July 2012

 

XI.

Approval of Food Service Fund Budget Transfer

 

XII.

Approval of Operational Fund Budget Increase

 

XIII.

Approval of Cash Balance Increases/Decreases

 

X.

Announcement of Upcoming Board Meetings

 

A.

The next Board of Education Meeting will be held on Wednesday, September 5, 2012, at 5:00 p.m., in the John Milne Community Board Room.

 

B.

The next Special Board of Education meeting will be held on Friday, September 14, 2012, at 7:30 a.m., in the DeLayo Martin Community Room.

 

XI.

Adjournment

 











Minutes of Special Board of Education Meeting

Board of Trustees

Albuquerque Public Schools

 

A Special Board of Education meeting of Albuquerque Public Schools was held Friday, August 24, 2012, beginning at 7:30 a.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

The meeting was called to order at 7:30 a.m.

A.       Roll Call

Present: Analee Maestas, Kathy Korte, Lorenzo Garcia, Marty Esquivel, Paula Maes, and David Peercy

Absent: David Robbins

B.       Adoption of the August 24, 2012, Special Meeting Agenda and Approval of the August 15, 2012, Minutes (Discussion/Action)

Lorenzo Garcia motioned to adopt the agenda and approve the minutes.  Kathy Korte seconded the motion. Board members unanimously adopted the August 24, 2012, Special Board of Education meeting agenda and approved of the August 15, 2012, Board of Education meeting minutes.

 

II.       Public Forum

There were no participants in public forum.

 

III.      Special Issues

A.       Update on 2013 Graduation Dates (Discussion)

Eddie Soto, associate superintendent for secondary education, reviewed the changes to the 2013 graduation schedule involving switching Rio Grande High School’s graduation date and time with Valley High School, moving the Early College Academy to Tuesday, May 14, and removing eCADEMY from the graduation list because it has no full time students who will graduate this year.

Lorenzo Garcia requested to know how many students are able to graduate due to the services and classes at eCADEMY.  He also stated that eCADEMY is one of the exceptional ways APS is meeting the needs of students and parents.

 

B.       Consideration for Approval of Discovery Education Techbook Contract (Discussion/Action)

Shelly Green, interim chief academic officer, stated that using enrollment to determine cost is standard policy for this contract.  APS will not be charged extra for students, who move to another school.  If the number of students changes, the pricing will change accordingly.

Lorenzo Garcia motioned for approval of the contract.  Kathy Korte seconded the motion.

Board members discussed the following regarding this agenda item:

  • Concern regarding the clarification in privacy because this contract states third-party advertising is allowed and advertisers can collect data on people using the website, with no APS control over the way the information is collected and used
  • Concern about the evaluation process because Discovery Education will be using APS RDA data to determine if the program is working, and if staffing is correct and balanced
  • Concern that company should not participate in the evaluation because they would not be objective in reviewing the analysis
  • Concern about the curriculum reflecting cultural competency and accurate history documentation
  • Importance of curriculum alignment with common core and state standards
  • Concern about the security of the website, encryption process, and interfacing with the APS firewall and security
  • Concern about exposure of students to distractions of advertising pop-up screens
  • Concern that the length of the contract is too long without possibility of revisions
  • Concern that the contract does not state that the information collected only can be used for educational purposes
  • Support for strict guidelines as to how parents and students will use the program

 

Analee Maestas requested that the question be called to a vote. Board members unanimously approved the Discovery Education Techbook Contract.

 

C.       Presentation of Retakes of Standard Based Assessments (SBA) (Discussion)

Shelly Green, interim chief academic officer, reviewed the process, timeline and communication for seniors who didn’t earn passing scores last spring to retake the New Mexico SBA test during the first two weeks of October this year.  New Mexico Public Education Department (NMPED) rules state that students in the class of 2013 and beyond must earn 25 credits and pass the New Mexico SBA with a score “Nearing Proficient” or higher in both math and reading and earn a combined score of 2,273 points to graduate.

Board members discussed the following regarding this agenda item:

  • How many students passed and how many did not pass
  • Request of statistics by school
  • Request for explanation of scoring
  • Request for resources that students have to prepare for the test
  • How do the results of this test compare to the District Benchmark Assessments (DBA) testing results
  • What is the Response to Intervention(RTI) plan
  • Concern that NMPED has no guidelines for an alternative method of showing competency
  • Concern for parents because they are confused and frustrated with the process
  • What was the cut-score determination process
  • Concern that dropout rate will increase because there are no alternatives to graduate
  • What is the difference between a certificate of completion given by APS and a General Educational Development (GED) Certificate
  • How many times can the SBA test be taken within a certain period of time
  • Request the RDA website be updated with the most current information

 

D.      Update on Instructional Audits (Discussion)

Superintendent Winston Brooks, and Carrie Robin Menapace, legislative liaison and policy analyst reported the update on the process and timeline of the instructional audits:

  • New Mexico Public Education Department (PED) identified schools as priority, focus or strategic in addition to assigning schools a letter grade
  • Instructional audits are required for specific categories of schools
  • Nineteen APS traditional schools and locally authorized charter schools are required to undergo an instructional audit led by the PED prior to submitting the final Web Educational Plan for Student Success (WebEPSS)
  • Fifty-two APS traditional schools and locally authorized charter schools are required to undergo an instructional audit led by the district prior to submitting the final WebEPSS to the state

Board members requested that the number of hours worked, by all who prepare and support the school audits and reporting, be tallied and a projection of the effect on the APS budget be calculated.  This is to include substitute staffing.  Board members also voiced their concern about the toll that the educational and administrative process will take due to the time and disruptions of the audits.

 

IV.      Consideration for Approval to Convene in Executive Session Pursuant to the Open Meetings Act NMSA 1978 (§ 10-15-1 (H)(7)) for the Purpose of Discussing Threatened Litigation (Action)

David Peercy motioned for convening in executive session.  Analee Maestas seconded the motion.  President Maes requested a roll-call vote, which resulted in agreement of board members to convene in executive session for the purpose of discussing threatened litigation.

 

V.       Reconvene to Open Session

 

VI.      Statement of Closure

President Maes stated that the APS Board of Education met in executive session on

August 24, 20 I 2, to discuss threatened litigation and the matters discussed in the executive

session were limited only to those specified.

 

VII.     Superintendent Report

Superintendent Brooks had nothing further to report.

 

VIII.    Board Reports

Board members had nothing further to report.

 

IX.      Approval of Consent Calendar Items (Discussion / Action)

David Peercy motioned for approval of consent Calendar items IX. A. I. through XIII. Lorenzo Garcia seconded the motion. Board members unanimously approved the consent calendar items.

A.       Consideration for Approval of Finance Matters (Discussion/Action)

I.           Approval of Budget Adjustments for Grant Management

a.         APS Smaller Learning Communities, $327,941

b.         High School Dropout Prevention, $150,000

c.          Family & School Together-FAST, $142,500

d.         STARBASE La Luz, $95,000

e.         School Improvement Section 1003g, $62,710

f.          County Before School Program, $48,000

g.         GO Bonds Student Library, $37,084

h.         Secondary School Counseling, $36,156

i.           Indian Education Formula Grant, $34,349

j.           Zia Family Focus Center, $20,000

k.          Running Start for Careers, $2,999

l.           APS Homeless Project-Tutors, $2,800

m.        Alliance for Leading & Learning-ALL, $1,953

n.         Bandelier Box Tops, $1,757

o.         Impact Aid-Indian Education, $1,200

p.         Elementary School Counselor Expansion-ESCE, ($50,746)

q.         Asthma Education Management, ($46,912)

r.          Impact Aid-Special Education, ($45,608)

s.          Johnson O'Malley, ($22,898)

t.          PICASSO, ($22,106)

u.         Start Smart, ($5,768)

v.          Safe School/Healthy Students, ($3,103)

w.        Xilinx, ($1,311)

x.          Healthy Kids New Mexico, ($525)

II.          Approval of Budget Increase-New Grants for Grant Management

a.         New Mexico Reads to Lead, $753,947

III.         Approval of Grant Management Intra-Function Transfers for July 2012

IV.        Approval of Grant Management Inter-Function Transfers for July 2012

V.         Approval of Charter School Budget Adjustment Request for Student Transportation Services

VI.        Approval of the Public School Capital Outlay Council (PSCOC) Appropriations for Sandia High School

VII.       Approval of Cash Disbursements for July 2012

VIII.       Approval of Statement of Capital Asset Cost Reduction Due Demolition

IX.        Approval of Operational Intra-Function Transfers for July 2012

X.         Approval of Operational Inter-Function Transfers for July 2012

XI.        Approval of Food Service Fund Budget Transfer

XII.        Approval of Operational Fund Budget Increase

XIII.       Approval of Cash Balance Increases/Decreases

 

X.       Announcement of Upcoming Board Meetings

President Maes announced that the next Board of Education meeting will be held on Wednesday, September 5, 2012, at 5:00 p.m., in the John Milne Community Board room and the next Special Board of Education meeting will be held on Friday, September 14, 2012, at 7:30 a.m., in the DeLayo Martin Community room.

 

XI.      Adjournment

The meeting adjourned at 8:55 a.m.

 

 

APPROVED: ____________________________

Paula Maes, President

 

 

 

 

 

ATTEST: __________________________

Kathy Korte, Secretary

 

 

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