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UPDATE: Board of Education Finance Committtee Meeting - Aug 20, 2012

This meeting will begin at 7:45 a.m. or immediately following the Audit Committee Meeting.

Meeting Date & Time: Monday, August 20, 2012, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/23/2012, 5:17 PM
Agenda Posted On: 08/17/2012, 5:32 PM
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Finance Committee Meeting

AGENDA

 

This meeting will begin at 7:45 a.m. or immediately following the Audit Committee meeting.

Monday, August 20, 2012

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the August 20, Finance Committee Agenda and Minutes of the July 16, 2012, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Al Sanchez

 

A.

APS Smaller Learning Communities, $327,941

 

B.

High School Dropout Prevention, $150,000

 

C.

Family & School Together-FAST, $142,500

 

D.

STARBASE La Luz, $95,000

 

E.

School Improvement Section 1003g, $62,710

 

F.

County Before School Program, $48,000

 

G.

GO Bonds Student Library, $37,084

 

H.

Secondary School Counseling, $36,156

 

I.

Indian Education Formula Grant, $34,349

 

J.

Zia Family Focus Center, $20,000

 

K.

Running Start for Careers, $2,999

 

L.

APS Homeless Project-Tutors, $2,800

 

M.

Alliance for Leading & Learning-ALL, $1,953

 

N.

Bandelier Box Tops, $1,757

 

O.

Impact Aid-Indian Education, $1,200

 

P.

Elementary School Counselor Expansion-ESCE, ($50,746)

 

Q.

Asthma Education Management, ($46,912)

 

R.

Impact Aid-Special Education, ($45,608)

 

S.

Johnson O'Malley, ($22,898)

 

T.

PICASSO, ($22,106)

 

U.

Start Smart, ($5,768)

 

V.

Safe School/Healthy Students, ($3,103)

 

W.

Xilinx, ($1,311)

 

X.

Healthy Kids New Mexico, ($525)

 

III.

Consideration for Approval of Budget Increase-New Grants for Grant Management (Discussion/Action)
Presenter: Al Sanchez

 

A.

New Mexico Reads to Lead, $753,947

 

IV.

Consideration for Approval of Grant Management Intra-Function Transfers for July 2012 (Discussion/Action)
Presenter: Al Sanchez

 

V.

Consideration for Approval of Inter-Function Transfers for July 2012 (Discussion/Action)
Presenter: Al Sanchez

 

VI.

Consideration for Approval of Charter School Budget Adjustment Request for Student Transportation Services (Discussion/Action)
Presenter: Roger Garcia

 

VII.

Consideration for Approval of the Public School Capital Outlay Council (PSCOC) Appropriations for Sandia High School (Discussion/Action)
Presenter: Brad Winter and Karen Alarid

 

VIII.

Consideration for Approval of Cash Disbursements for July 2012 (Discussion/Action)
Presenter: Tami Coleman

 

IX.

Consideration for Approval of Statement of Capital Asset Cost Reduction Due Demolition (Discussion/Action)
Presenter: Tami Coleman

 

X.

Presentation of Career Academic and Technical Academy (CATA) Financial Reports as of June 30, 2012 (Discussion)
Presenter: Tami Coleman

 

XI.

Consideration for Approval of Operational Intra-Function Transfers for July 2012 (Discussion/Action)
Presenter: Ruben Hendrickson

 

XII.

Consideration for Approval of Operational Inter-Function Transfers for July 2012 (Discussion/Action)
Presenter: Ruben Hendrickson

 

XIII.

Consideration for Approval of Food Service Fund Budget Transfer (Discussion/Action)
Presenter: Ruben Hendrickson

 

XIV.

Consideration for Approval of Operational Fund Budget Increase (Discussion/Action)
Presenter: Ruben Hendrickson

 

XV.

Consideration for Approval of Cash Balance Increases/Decreases (Discussion/Action)
Presenter: Ruben Hendrickson

 

XVI.

Presentation of FY2012 Q4 Expenditure Report (Discussion)
Presenter: Don Moya and Ruben Hendrickson

 

XVII.

Consideration for Approval of Discovery Education Techbook Contract (Discussion/Action)
Presenter: Linda Sink

 

XVIII.

Presentation of Funding Formula Task Force Update (Discussion)
Presenter: Don Moya

 

XIX.

Adjournment

 

A.

The next Finance Committee meeting will be held on Monday, September 17, 2012, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 







Albuquerque Public Schools

Minutes of the Finance Committee

August 20, 2012

_________________________________________________________________________________________

 

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Monday, August 20, 2012, beginning at 7:50 a.m., in the Alice and Bruce King Educational Complex, DeLayo-Martin Community Room, 6400 Uptown Blvd., NE.  Attending were:  Kathy Korte (via telephone), Paula Maes, Analee Maestas, David Robbins (via telephone), and David Peercy.

 

Absent were:  Marty Esquivel and Lorenzo Garcia

 

  1. I. Call to Order

Ms. Maes called the meeting to order at 7:50 a.m.

 

a.   Adoption of the August 20, 2012, Agenda and Approval of the July 16, 2012, Minutes

Dr. Peercy motioned for approval of the agenda and minutes with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. II. Consideration for Approval of Budget Adjustments for Grant Management
    1. a. APS Smaller Learning Communities, $327,941
    2. b. High School Dropout Prevention, $150,000
    3. c. Family & School Together-FAST, $142,500
    4. d. STARBASE La Luz, $95,000
    5. e. School Improvement Section 1003g, $62,710
    6. f. County Before School Program, $48,000
    7. g. GO Bonds Student Library, $37,084
    8. h. Secondary School Counseling, $36,156
    9. i. Indian Education Formula Grant, $34,349
    10. j. Zia Family Focus Center, $20,000
    11. k. Running Start for Careers, $2,999
    12. l. APS Homeless Project-Tutors, $2,800
    13. m. Alliance for Leading & Learning-ALL, $1,953
    14. n. Bandelier Box Tops, $1,757
    15. o. Impact Aid-Indian Education, $1,200
    16. p. Elementary School Counselor Expansion-ESCE, ($50,746)
    17. q. Asthma Education Management, ($46,912)
    18. r. Impact Aid-Special Education, ($45,608)
    19. s. Johnson O’Malley, ($22,898)
    20. t. PICASSO, ($22,106)
    21. u. Start Smart ($5,768)
    22. v. Safe School/Healthy Students, ($3,103)
    23. w. Xilinx, ($1,311)
    24. x. Healthy Kids New Mexico, ($525)

Retiring Grant Management Director Al Sanchez turned over the presentation to the new Grant Management Director Teresa Scott.  The majority of the adjustments are for estimated beginning budgets established in May 2012—after cash balances are confirmed on June 30, 2012.

 

Dr. Peercy motioned for approval of the Budget Adjustments for Grant Management with Dr.  Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. III. Consideration for Approval of Budget Increase-New Grants for Grant Management

Ms. Scott presented a newly awarded grant in order to establish budget.

 

Dr. Maestas motioned for approval of the Budget Increase-New Grants with Dr. Peercy seconding the motion in the affirmative.  Motion carried.  Mr. Robbins asked how improvement would be measured at the 10 schools.  Dr. Sheila Hyde answered that a plan has been submitted to PED (where funds came from).  Also, funded through this program is a lead reading coach, who will be responsible for the accountability of the 10 reading coaches and schools.  The district report can be made available to the Board as well.

 

  1. IV. Consideration for Approval of Grant Management Intra-Function Transfers for July 2012
  2. V. Consideration for Approval of Grant Management Inter-Function Transfers for July 2012

 

Dr. Peercy motioned for approval of items 4 and 5 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. VI. Consideration for Approval of Charter School Budget Adjustment Request for Student Transportation Services

Dr. Brad Winter presented a decrease of $206,929 to the Transportation budget in order to increase various charter school budgets in order to have funding for school bus transportation.

 

Dr. Maestas motioned for approval of the Charter School Budget Adjustment Request for Student Transportation Services with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. VII. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) Appropriations for Sandia High School

Dr. Winter presented the council’s approved net award of $10.697M—for Sandia High School renovations and design of phase I.  The award was made, have a full budget—this is the PSCOC’s percentage of award.   The Yucca building will not be able to be preserved as a possible future charter school (too much cost involved; building too old; does not fit master plan).

 

Dr. Peercy motioned for approval of the Public School Capital Outlay Council (PSCOC) Appropriations for Sandia High School, with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 


  1. VIII. Consideration for Approval of Cash Disbursements for July 2012

 

Dr. Peercy motioned for approval of the Cash Disbursements for July 2012 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. IX. Consideration for Approval of Statement of Capital Asset Cost Reduction Due to Demolition

Ms. Coleman presented the item to gain the Board’s approval, and also to notify the State Auditor of the demolition of a portion of Del Norte High School within the next 30-60 days.  Approval is needed to remove from fixed asset list.  Total amount of assets is not being removed, but reduced (not demolishing 100% of old square footage).

 

Dr. Peercy motioned for approval of the Statement of Capital Asset Cost Reduction Due to Demolition with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. X. Presentation of Career Academic and Technical Academy (CATA) Financial Reports as of June 30, 2012

Ms. Coleman presented the June 30 reports for CATA.  They are ending with a cash balance of approximately $132,000 in the operational fund.  Bills are still coming in (moving, final cleanup, final utilities and final June payroll benefits).  To date, $100,000 has been spent—there is still transaction activity even though the school is closed.

 

Dr. Maestas motioned for approval of the Career Academic and Technical Academy (CATA) Financial Reports as of June 30, 2012, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

 

  1. XI. Consideration for Approval of Operational Intra-Function Transfers for July 2012
  2. XII. Consideration for Approval of Operational Inter-Function Transfers for July 2012
  3. XIII. Consideration for Approval of Food Service Fund Budget Transfer

Dr. Peercy motioned for approval of items 11, 12 and 13 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XIV. Consideration for Approval of Operational Fund Budget Increase

Mr. Hendrickson began the presentation by saying that item 14 is related to item 13.  These are the kind of transactions, which will allow us to work with Food Services to have them pay for utilities and indirect costs.  In turn, the operational fund will pay for the reduced meals to make them free.

 

Dr. Peercy motioned for approval of the Operational Fund Budget Increase with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XV. Consideration for Approval of Cash Balance Increases/Decreases

 

Dr. Peercy motioned for approval of the Cash Balance Increases/Decreases with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

 

  1. XVI. Presentation of FY2012 Q4 Expenditure Report

Mr. Moya presented the fourth quarter expenditure report—presented 30 days after the close of the quarter.  This reflects the year end expenditure report from FY12.

 

  1. XVII. Consideration for Approval of Discovery Education Techbook Contract

Mr. Brooks began discussion by saying that staff has previously presented a recommendation.  He  entertained questions by the Board.

 

Dr. Peercy motioned for approval of the Discovery Education Techbook Contract with Dr. Maestas seconding the motion in the affirmative.  The motion was withdrawn until questions regarding site license access to all schools can be answered at the August 24 Special Board meeting.

 

  1. XVIII. Presentation of Funding Formula Task Force Update

Mr. Moya presented the work of the Funding Formula Task Force, which was created during the 2012 interim.  The purpose of the task force is to examine the funding formula, make recommendations for adjusting the factors that would make the distribution more equitable.  Mr. Moya reviewed some of the factors.  The task force recommendations will be submitted in October.

 

  1. XIX. Adjournment

Ms. Maes entertained a motion to adjourn the Finance Committee meeting at 8:34 a.m.  Dr. Peercy made a motion with Dr. Maestas seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Monday, September 17, 2012, at 7:30 a.m., in the DeLayo-Martin Community Room.

 

 

 

 

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