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Board of Education Audit Committee Meeting - Aug 20, 2012

Meeting Date & Time: Monday, August 20, 2012, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/23/2012, 5:17 PM
Agenda Posted On: 08/17/2012, 5:28 PM
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Audit Committee Meeting

AGENDA

 

Monday, August 20, 2012

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the August 20, 2012, Audit Committee Agenda and approval of the Minutes of the July 16, 2012, Audit Committee Meeting (Discussion/Action)

 

III.

General Status Update of APS's Audit (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

General Status Update of Career Academic & Technical Academy's Audit (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

V.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VI.

Reconvene to Open Session

 

VII.

Statement of Closure

 

VIII.

Adjournment

 

Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Monday, August 20, 2012, 7:30 a.m., in the DeLayo Martin Community room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

Paula Maes called the meeting to order at 7:32 a.m. Winston Brooks, Kathy Korte, Paula Maes, Analee Maestas, Don Moya and David Peercy were in attendance. Lorenzo Garcia, David Robbins and Martin Esquivel were absent.

II.       Adoption of the August 20, 2012, Audit Committee Meeting Agenda and approval of the July 16, 2012, Audit Committee Meeting Minutes (Discussion/Action)

David Peercy motioned for adoption of the agenda and approval of the minutes. Kathy Korte seconded the motion.  Committee members unanimously adopted the July 16, 2012, Audit Committee meeting agenda and approved the June 18, 2012, Audit Committee meeting minutes.

III.      General Status Update of APS’s Audit (Discussion)

This item was discussed in the Executive Session, Item V below.

IV.      General Status Update of CATA’s Audit (Discussion)

This item was discussed in the Executive Session, Item V below.

V.       Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the Independent Public Accountant (IPA) nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

David Peercy motioned to adjourn to executive session with Kathy Korte seconding the motion. The roll call vote resulted in agreement of board members to convene in executive session for the purpose of detailed discussion of the audit. The meeting adjourned into executive session at 7:35 a.m.

 

VI.      Reconvene to Open Session

The meeting reconvened to open session at 7:48 a.m.

VII.     Statement of Closure

Paula Maes stated that the Board of Education met in executive session on August 20, 2012, for the purpose of discussing external audit issues pursuant to the Open Meetings Act NMSA 1978, §10-15-1 (H) and NMAC 2.2.2.10 (J) (3). The matters discussed in the executive session were limited only to those specified.

 

VIII.    Adjournment

Analee Maestas motioned to adjourn with David Peercy seconding the motion. Paula Maes adjourned the meeting at 7:49 a.m.

 

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