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Board of Education Audit Committee Meeting - Jul 16, 2012

Meeting Date & Time: Monday, July 16, 2012, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/23/2012, 3:30 PM
Agenda Posted On: 07/13/2012, 2:59 PM
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Audit Committee Meeting

AGENDA

 

The Finance Committee meeting will begin immediately following this meeting.

Monday, July 16, 2012

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the July 16, 2012, Audit Committee Agenda and approval of the Minutes of the May 25, 2012, and June 18, 2012, Audit Committee Meetings (Discussion/Action)

 

III.

General Status Update of APS's Audit (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

General Status Update of CATA's Audit (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

V.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VI.

Reconvene to Open Session

 

VII.

Statement of Closure

 

VIII.

Adjournment

 

AMENDED DRAFT Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Monday, July 16, 2012, 7:30 a.m., in the DeLayo Martin Community room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

Martin Esquivel called the meeting to order at 7:30 a.m. Winston Brooks, Lorenzo Garcia Kathy Korte, Paula Maes, Analee Maestas, David Peercy, David Robbins and Martin Esquivel were in attendance. Don Moya was absent.

II.       Adoption of the July 16, 2012, Audit Committee Meeting Agenda and approval of the June 18, 2012, Audit Committee Meeting Minutes (Discussion/Action)

Kathy Korte motioned for adoption of the agenda and approval of the minutes. David Robbins seconded the motion.  Committee members unanimously adopted the July 16, 2012, Audit Committee meeting agenda and approved the June 18, 2012, Audit Committee meeting minutes.

III.      General Status Update of APS’s Audit (Discussion)

Tami Coleman reminded the Committee that the auditors are required to update them on the progress of the audit on a monthly basis. Matt Bone, auditor with CliftonLarsonAllen, notified the Committee that fieldwork was started on the charter schools last week and will continue through the next two weeks. Regarding the APS Foundation, Mr. Bone notified the Committee that an entrance conference was held with the APS Foundation last week and they are scheduled to have their interim and field work complete the week of August 13, 2012. Mr. Bone expressed confidence to the Committee that the audit will be completed on time.

 

IV.      General Status Update of CATA’s Audit (Discussion)

Regarding CATA’s general status update, Mr. Bone notified the Committee that interim and final fieldwork is scheduled for the first week of August.

V.       Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the Independent Public Accountant (IPA) nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

Lorenzo Garcia motioned to adjourn to executive session with Analee Maestas seconding the motion. The roll call vote resulted in agreement of board members to convene in executive session for the purpose of detailed discussion of the audit. The meeting adjourned into executive session at 7:35 a.m.

 

VI.      Reconvene to Open Session

The meeting reconvened to open session at 7:43 a.m. Don Moya arrived during the executive session.

VII.     Statement of Closure

Martin Esquivel stated that the Board of Education met in executive session on July 16, 2012, for the purpose of discussing external audit issues pursuant to the Open Meetings Act NMSA 1978, §10-15-1 (H) and NMAC 2.2.2.10 (J) (3). The matters discussed in the executive session were limited only to those specified.

 

VIII.    Adjournment

Martin Esquivel adjourned the meeting at 7:43 a.m.

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