Board of Education Meeting - Jun 20, 2012

Meeting Date & Time:	Wednesday, June 20, 2012, 5:00 PM
Where:	John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes:	Minutes
Agenda Packet:	Packet
Meeting Posted On:	04/23/2012, 2:05 PM
Agenda Posted On:	06/19/2012, 4:48 PM
Meeting Video	View video
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BOARD OF EDUCATION MEETING

AGENDA

Wednesday, June 20, 2012

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Minutes of Board of Education Meeting

Albuquerque Public Schools

A meeting of the Albuquerque Public Schools Board of Education was held Wednesday, June 20, 2012, beginning at 5:00 p.m., in the John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

I.        Call to Order
The meeting was called to order at 5:03 p.m.

A.       Pledge of Allegiance / Moment of Silence

B.       Roll Call

Present: Kathy Korte, Lorenzo Garcia, Martin Esquivel, Paula Maes, David Peercy and David Robbins

Absent: Analee Maestas

C.       Adoption of the June 20, 2012, Board of Education Meeting Agenda and Approval of the June 6, 2012, Special Board Meeting Minutes (Discussion/Action)

David Peercy motioned for adoption of the agenda and approval of the minutes.  Lorenzo Garcia seconded the motion.  Board members voted to adopt the June 20, 2012, Board of Education meeting agenda and approved the June 6, 2012, Special Board meeting minutes.

II.       Recognition of Albuquerque Public Schools’ Community Partners

A.         Suits Unlimited was recognized for the Tuxes 4 Teachers and Ongoing Partnership.

B.         Intel was recognized for supporting the Involved Volunteer Matching Grant Partnership.

C.         Cabot Superior Micropowders was recognized for the Seeds of Learning Grant and Ongoing Partnership      .

III.      Public Forum

Topics of public forum included gratitude for opportunity of community input at Mission Valley Elementary School, gratitude for the timely and personal response from Superintendent Brooks regarding the feedback from the community meeting, and concerns for the ability of community to be instrumental in choosing school principals, but hopeful for changes to the process of including community members in the future.

IV.      Matters of Information

A.       Superintendent's Report

Superintendent Brooks reported on the following issues:

• Thanks to Eddie Soto, associate superintendent for secondary education, and the entire committee who have been working on creating a New Mexico Chapter of the Association of Latino Administrators and Superintendents (ALAS)
• Chief Financial Officer Don Moya and Executive Director of Budget Ruben Hendrickson along with their entire staff  for the smoothest budget presentation to the New Mexico Public Education Department (NMPED), who expressed compliments for the quality of the work developing the APS budget
• Complimentary APS bond rating and recommendations to upgrade the rating,  and upcoming changes to financial policies to reinforce quality
• Concerns about NMPED audits that accuse districts of wrong-doing without appropriate evidence and the accompanying media fall out that occurs; positive resolution of doesn’t get the same attention.
• Auditors should not be previous district employees and audit notification should be timely.
• Support from business leaders for students to succeed by celebrating perfect attendance with a chance to win a car
• Recognition of Mark Shumate, Shumate Constructors Inc., who was a business partner with APS on creating and updating facilities

• Concern about the new virtual charter school recently authorized by the Farmington School Board

B.       Board Member Comments

Board members commented on the following issues:

• Gratitude for the respectful presentation of the concerns from the Mission Avenue Elementary School
• Appreciation for the responsiveness of the APS administration to the Mission Avenue Elementary School parents and community
• Concern regarding accepting credits from charter schools, especially in a recent case where a student was able to make up 16 weeks of work within a weekend
• Examination of the policy to determine whether APS has any option to accept charter school credits
• Request for a definition of virtual schools and what APS accepts from these schools and curriculum
• Request for a review of the Memorandum of Understanding (MOU) with Albuquerque Youth Symphony (AYS) what does it state and what needs to be updated and reworded
• Recommended support for music programs in the district
• Appreciation of availability of the AP Theory of Music exam and qualified teacher in the APS district
• Concerns about APS’use of resources to process donations referenced in the recognitions
• Request that a remembrance be sent to the Shumate family from the APS Board of Education
• Review of recent NMPED school board advisory committee meeting by David Robbins who said that he would provide notes from the meeting
• NMPED funding for a two-year leadership development program for principals and administrators
• NMPED concerns that teachers need help to learn how to teach reading
• Request that Mission Avenue Elementary School families give the new principal a chance
• Concern for parental engagement consistency and request clarity in policy and procedural directives regarding principal selections and transfers
• Concern that charter schools are not in compliance with common core requirements

C.       President's Report

President Maes expressed support for the respect and variety of experience and education of the board members, support for APS students in the Olympic trials, support for the APS Education Foundation and support for the respectful public forum of parents from Mission Avenue Elementary School.

V.       Special Issues

A.       Update on Truancy (Discussion)

Linda Sink, chief academic officer and Carlotta Garcia, wellness coordinator, reviewed truancy information:

• Truancy rate for 2011-2012 school year increased mainly with elementary school students
• Truancy is most critical for elementary schools
• Truancy reduction action plan will be focused on elementary schools in the 2012-2013 school year and in subsequent years move on to middle and high school levels
• Truancy reduction action plan includes a media campaign, school meetings and trainings, and a greater professional presence of the attendance liaisons (i.e., truancy officers)
• Schools with the highest rates of truancy will be targeted

Board members discussed the following issues regarding this agenda item:

• Concern for the negative connotation of ads
• Suggested that the ads show a non-truant parent in a positive ad
• Support for consistently getting students to school on time with proper care
• Request parents to be proactive to get students to school
• Recommend reward system for students who have consistent attendance
• Concern that the elementary school truancy rate will reflect in middle school and high school in the future
• Support for repetition of the message that student success is tied directly to attending school consistently in every grade
• Support for emphasis to focus on getting kindergarten students and families to understand what is expected of them
• Support for the message in languages other than English
• Support for building the message with neighborhood organizations
• Support for reducing costs by exploring free media venues such as school websites, billboards, and classroom information, and donation of air time on radio and television
• Suggestion that the brochure be distributed with parents at the first parent meeting
• Teachers are frustrated with excessive absences, especially when they take the time to document all the issues, and no consequences for parents and students
• Parents, teachers, and courts have to follow-up with consistent ramifications

B.       Consideration for Approval of the Resolution Authorizing the Issuance and Sale of the $38,520,000 General Obligation Refunding Bonds, Series 2012 (Discussion/Action)

Don Moya, chief financial officer, Art Melendres, legal counsel with Modrall and Sperling law firm, and Paul Cassidy of RBC Capital Markets, explained that the resolution addresses the purpose of authorizing the issuance of the Series 2012 Refunding Bonds in an amount not to exceed $38,520,000 and requests that board members approve the resolution, which authorizes the purchase agreement.

David Robbins motioned for approval of the resolution.  David Peercy seconded the motion. Board members voted to approve the resolution authorizing the issuance and sale of the $38,520,000 general obligation refunding bonds, series 2012.

C.       Report Regarding the Budget Technical Review with the Public Education Department (Discussion)

Winston Brooks, Don Moya, Paula Maes and Ruben Hendrickson commented on the annual technical budget review for the APS FY12-13 held by the New Mexico Public Education Department.

D.      Review of 2013 Graduation Dates (Discussion)

Eddie Soto, associate superintendent for secondary education, informed board members that the APS administration has reviewed the prospective dates for 2013 graduation dates, which were decided after receiving the appropriate input from school principals, activities directors and other staff.  The dates and times of the graduations have been reviewed in context with testing dates, honors assemblies and sports activities to minimize conflicts on graduates and their families.  David Robbins stated that seniors should stay in school as many days as possible and not shorten the educational process.

VI.      Approval of Consent Calendar Items (Discussion/Action)

David Peercy motioned for approval of the finance, and policy and instruction consent calendar items.  Kathy Korte seconded the motion. Board members voted to approve agenda items VI.A.I.-X. and B.I.-XXI.  David Robbins noted that he objected to waiving the insurance provisions due to extra financial risk but voted in the affirmative.

A.       Consideration for Approval of Finance Matters (Discussion/Action)

I.           Approval of Budget Adjustments for Grant Management

a.         Dual Credit Materials, $59,655

b.         Title VIII Impact Aid-Special Education, $8,278

c.          Title VIII Impact Aid-Indian Education, $835

II.          Approval of Grant Management Intra-Function Transfers for May 2012

III.         Approval of Title I Grant Application for 2012-13 School Year

IV.        Approval of Title II Grant Application for 2012-13 School Year

V.         Approval of Title III Grant Application for 2012-13 School Year

VI.        Approval of Food and Non-Food Bid #12-066-PS-MC

VII.       Approval of Operational Intra-Function Transfers for May 2012

VIII.       Approval of Qualifications-Based Proposal and Bid for the New Classroom Building for Montessori of the Rio Grande Charter School

IX.         Approval of Cash Disbursements for May 2012

X.         Approval of Proposed District Investment Program

B.       Consideration for Approval of Policy and Instruction Matters (Discussion/Action)

I.           Suspension of Board of Education Policy D.11 Indemnification of Contracts

II.          Approval of New Board of Education Policy DA - Fiscal Management

III.         Approval of Revisions to Board of Education Policy D.01 Budget Process to be renamed DB - Annual Budget Process

IV.        Approval of Revisions to Board of Education Policy D.09 Operational Fund Cash Balances to be renamed DB1 - Operational Fund Cash Balances

V.         Approval of Revisions to Board of Education Policy D.06 Fiscal Integrity to be renamed DB2 - Budget Transfers and Amendments

VI.        Approval of New Board of Education Policy DD - Grants and Special Projects

VII.       Approval of New Board of Education Policy DE - Bonds, Mill Levies and Education Technology Notes

VIII.       Approval of Revisions to Board of Education Policy D.10 Tax Compliance and Record Retention for Bonds to be renamed DE1 - Tax Compliance and Record Retention for Bonds

IX.         Approval of Revisions to Board of Education Policy D.02 Investments to be renamed DF - Investments

X.         Approval of New Board of Education Policy DG - Check Services and Signatory Authority

XI.         Approval of New Board of Education Policy DI - Fiscal Accounting

XII.        Approval of New Board of Education Policy DI1 - Inventories

XIII.       Approval of New Board of Education Policy DI2 - External Audit

XIV.      Approval of Revisions to Board of Education Policy D.04 Central Purchasing to be renamed DJ - Central Purchasing

XV.       Approval of Revisions to Board of Education Policy D.07 Purchase and Project Approval to be renamed DJ1 - Purchase and Project Approval

XVI.      Approval of Revisions to Board of Education Policy D.03 Contracts to be renamed DJ2 - Contracts

XVII.     Approval of Revisions to Board of Education Policy D.11 Indemnification of Contracts to be renamed DJ3 Indemnification of Contracts and Suspension of Board of Education Policy D.11 Indemnification of Contracts

XVIII.     Approval of New Board of Education Policy DK - Payroll Procedures

XIX.       Approval of New Board of Education Policy DL - Management of Employee Benefit Funds

XX.       Approval of New Board of Education Policy DM - Activity Funds and Cash in Schools

XXI.       Revisions to Board of Education Policy D.08 Capital Lease Obligations to be renamed F.05 Capital Lease Obligations

VII.     Announcement of Upcoming Board Meetings

President Maes announced that the next Special Board of Education meeting will be held on Friday, June 29, 2012, at 7:30 a.m., in the DeLayo Martin Community room and the next Board of Education meeting will be held on Wednesday, July 18, 2012, at 5:00 p.m., in the John Milne Community Board room.

VIII.    Adjournment

The meeting adjourned at 7:10 p.m.