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Board of Education Audit Committee Meeting - Jun 18, 2012

Meeting Date & Time: Monday, June 18, 2012, 7:30 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/25/2012, 4:51 PM
Agenda Posted On: 06/15/2012, 2:54 PM
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Audit Committee Meeting

AGENDA

 

The Finance Committee meeting will begin at 7:45 or immediately following this meeting.

Monday, June 18, 2012

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the June 18, 2012, Audit Committee Agenda and Minutes of the May 25, 2012,  Audit Committee Meeting  (Discussion/Action)

 

III.

General Status Update of APS's Audit (Discussion)
Presenter: Don Moya, Georgie Ortiz and Matt Bone

 

IV.

CATA's Audit Entrance Conference (Discussion)

 

V.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record." (Action)

 

VI.

Reconvene to Open Session

 

VII.

Statement of Closure

 

VIII.

Adjournment

 

Minutes of Audit Committee Meeting

Board of Education

Albuquerque Public Schools

 

An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Monday, June 18, 2012, 7:30 a.m., in the DeLayo Martin Community room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

Martin Esquivel called the meeting to order at 7:30 a.m. Winston Brooks, Lorenzo Garcia, Kathy Korte (telephonically), Paula Maes, Don Moya, David Robbins (telephonically) and Martin Esquivel were in attendance. David King, Analee Maestas and David Peercy were absent.

II.       Adoption of the June 18, 2012, Audit Committee Meeting Agenda and approval of the May 25, 2012, Audit Committee Meeting Minutes (Discussion/Action)

Lorenzo Garcia motioned for adoption of the agenda and approval of the minutes. Paul Maes seconded the motion.  Committee members unanimously adopted the June 18, 2012, Audit Committee meeting agenda and approved the May 25, 2012, Audit Committee meeting minutes.

III.      General Status Update of APS’s Audit (Discussion)

Chief Financial Officer Don Moya introduced Georgie Ortiz and Matt Bone from CliftonLarsonAllen.  Matt Bone explained that CliftonLarsonAllen is set to start fieldwork at APS on July 16, 2012, and that they are still in planning stages.

 

IV.      CATA’s Audit Entrance Conference (Discussion)

Chief Financial Officer Don Moya explained that since APS took over the finances of CATA, the APS Board of Education is now CATA’s governing board, and as such are required to attend the entrance conference for CATA’s audit. Don Moya then introduced Matt Bone from CliftonLarsonAllen.  Mr. Bone explained and gave details about the following:

  • Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)
  • Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)
  • Planned Scope and Timing of the Audit (Discussion)
  • Schedule of Monthly External Audit Progress Meetings to take place concurrently with already-scheduled APS External Audit Committee Meetings (Discussion)

 

V.       Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the Independent Public Accountant (IPA) nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

The committee was informed that there was no business that required an executive session at this meeting, so the agenda items VI. Reconvene to Open Session, and VII. Statements of Closure were removed from the agenda.

 

VI.      Reconvene to Open Session

VII.     Statement of Closure

 

VIII.    Adjournment

The meeting adjourned at 7:39 a.m.

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