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Board of Education Capital Outlay, Property and Technology Committee Meeting - Jun 5, 2012

Meeting Date & Time: Tuesday, June 5, 2012, 5:00 PM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/23/2012, 1:47 PM
Agenda Posted On: 06/02/2012, 10:19 PM
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Capital Outlay, Property and Technology Committee Meeting

 

AGENDA

 

Tuesday, June 5, 2012

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the June 5, 2012, Agenda and Approval of the May 8, 2012, Minutes (Discussion/Action)

 

III.

Consideration for the Approval of the Microsoft Annual Renewal Contract (Discussion/Action)
Presenter: Lynn Harris, Chief Information Officer, Technology

 

IV.

Consideration for the Approval of the Lawson Annual Renewal Contract (Discussion/Action)
Presenter: Lynn Harris, Chief Information Officer, Technology

 

V.

Consideration for Low Bid Approval of the Qualifications-Based Proposal and Bid for the APS Far West Educational Site Infrastructure (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital

 

VI.

Consideration for the Approval of the Design Development for the New Futures, eCADEMY, Freedom High School Cafeteria Addition and Site Improvements (Discussion/Action)
Presenter: Karen Alarid, Executive Director, Capital

 

VII.

Consideration for the Approval of the Authorization to Grant all necessary Easements Required for the Infrastructure to serve the Navajo Elementary School Site (Discussion/Action)
Presenter: Martin W. Eckert, SR/WA Director, Real Estate Department

 

VIII.

Consideration for the Approval of Authorization to Enter into a Turnkey Agreement with the Albuquerque Metropolitan Arroyo Flood Control Authority ("AMAFCA") Required For Drainage Infrastructure for the Navajo Elementary Site (Discussion/Action)
Presenter: Martin W. Eckert, SR/WA Director, Real Estate Department

 

IX.

The next Capital Outlay, Property and Technology (COPT) meeting will be held on Tuesday, July 17, 2012, at 5:00 p.m., at the Alice and Bruce King Educational Complex in the Delayo Martin Community Room.

 

X.

Adjournment

 

Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

June 5, 2012

_____________________________________________________________________________________________

A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:01 p.m., Tuesday June 5,  2012, in the Alice and Bruce King Educational Complex, Delayo-Martin Conference Room, 6400 Uptown Blvd., NE.  Committee members present were:  Lorenzo Garcia, Dr. Analee Maestas, David Robbins, Dr. David Peercy and by telephone conference Paula Maes and Martin Esquivel. Absent was Kathy Korte.

  1. I. Call to Order

David Robbins called the meeting to order at 5:01 p.m.

 

  1. II. Adoption of the June 5 Agenda and Approval of the May 8, 2012 Minutes (Discussion/Action) David Robbins called a motion for approval of the May 8, 2012 minutes and adoption of the June 5, 2012 agenda.   It was noted that an error was made on the May 8th minutes as follows; Corte to Korte for Board Member Kathy Korte. Dr. Analee Maestas made a motion with name correction and David Peercy seconded.  Motion carried (4-0).

  1. III. Consideration for the Approval of the Microsoft Annual Renewal contract (Discussion/Action) Lynn Harris presented to the committee the Microsoft annual licensing contract which she was able to reduce the contract price 7 percent. Contract total cost is $559,425.69 with the price reduction is $482,718.93; district savings of $76,707..  David Peercy made a motion for approval of the Microsoft Annual Renewal contract and Lorenzo Garcia seconded.  Motion carried (4-0).

  1. IV. Consideration for the Approval of the Lawson Annual Renewal Contract (Discussion/Action) Lynn Harris presented to the board the Lawson annual renewal contract for including all modules, which was reviewed over a month in detail; some modules not used were eliminated with a savings of $130,302. The committee appreciated the savings and thanked Mrs. Harris.  David Peercy made a motion for the approval of the Lawson Annual Renewal Contract and Lorenzo Garcia seconded.  Motion carried (4-0).

 

  1. V. Consideration for Low Bid Approval of the Qualifications-Based Proposal and Bid for the APS Far West Educational Site Infrastructure (Discussion/Action) Karen Alarid asked for the approval of the low bid approval of the qualifications-based proposal and bid for the APS far west educational site infrastructure.  Discussion of how the project budget analysis is estimated. Ms. Alarid explained that Michael Madrid works on budget figures through a formula. Ms. Alarid will provide clarification and report back.  The bid includes infrastructure for the West Side Stadium including roadwork. The bid is based on 40 percent cost of the project, and 60 percent on qualifications of bidder. David Peercy made a motion for the approval of the West Educational Site Infrastructure Dr. Maestas seconded.  Motion carried (4-0).

  1. VI. Consideration for the Approval of the Design Development for the New Futures, eCADEMY, Freedom High School Cafeteria Addition and Site Improvements (Discussion/Action) Karen Alarid introduced Greg T. Hicks Architects who presented the design development for the project. Scope of work includes lighting, additional seating space for New Futures cafeteria, Dime Time space moved and restrooms added. Kitchen will be an alternate bid, depending on funding.  It was suggested that a representative from schools with projects attend COPT meetings to answer any questions that may arise.  Lorenzo Garcia made a motion for the approval of the site improvements; Analee Maestas seconded.  Motion carried (4.0)

 

  1. VII. Consideration for the Approval of the Authorization to Grant all necessary Easements required for the Infrastructure to serve the Navajo Elementary School Site (Discussion/Action) Marty Eckert requested consideration for the approval of easements required for the infrastructure to serve the Navajo Elementary School site.  David Peercy made a motion for the approval of the Easements, Paula Maes seconded.

  1. VIII. Consideration for the approval of Authorization to Enter into a Turnkey Agreement with the Albuquerque Metropolitan Arroyo Flood Control Authority (“AMAFCA”) Required for Drainage Infrastructure for the Navajo Elementary Site (Discussion/Action) Marty Eckert requested consideration for the approval of authorization to enter into a turnkey agreement with the Albuquerque Metropolitan Arroyo Flood Control Authority (“AMAFCA”). David Peercy made a motion for the approval of the turnkey agreement, Paula Maes seconded.

  1. IX. The committee members discussed future items: 1. Explanation of Quality Bid Process; 2. List of Current Master Plan projects including prioritizations for context of 2013 bond election; 3. Would like to begin receiving information on the status of Capital Master Plan projects to prepare for constituent questions as the bond election gets closer. 4. Information asked for at a previous Capital Outlay, Property and Technology Committee meeting to be presented at an upcoming District and Community Relations Committee related to the services provided for UNM health clinics based in APS schools and what services are used most by students.

David Robbins adjourned the Capital Outlay, Property and Technology Committee meeting at 6:06 p.m., and announced that the next Capital Outlay, Property and Technology Committee meeting will be July 17, 2012, in the DeLayo-Martin Community Board Room at 5:00 p.m.

 

 

 

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