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UPDATE: Board of Education Audit Committee Meeting - May 25, 2012

This meeting will begin at 7:45 a.m. or immediately following the Special Board of Education meeting.

Meeting Date & Time: Friday, May 25, 2012, 7:45 AM
Where: DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 05/17/2012, 8:45 AM
Agenda Posted On: 05/23/2012, 5:37 PM
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Audit Committee Meeting

AGENDA

 

This meeting will begin at 7:45 a.m. or immediately following the Special Board of Education meeting.

Friday, May 25, 2012

7:45 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the May 25, 2012 Audit Committee Meeting Agenda and approval of the April 16, 2012 Audit Committee Meeting Minutes(Discussion/Action)

 

III.

Special Issues
Audit Entrance Conference
Presenter: Don Moya/Georgie Ortiz

 

A.

Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)

 

B.

Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)

 

C.

Planned Scope and Timing of the Audit (Discussion)

 

D.

Schedule of Monthly External Audit Progress Meetings (Discussion)

 

IV.

Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the IPA nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

 

V.

Reconvene to Open Session

 

VI.

Statement of Closure

 

VII.

Adjournment

 







Minutes of Audit Committee Meeting (Revised)

Board of Education

Albuquerque Public Schools

 

An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Friday, May 25, 2012, scheduled to begin at 7:45 a.m., or immediately following the Special Board of Education meeting in the DeLayo Martin Community room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order

The meeting was called to order at 8:36 a.m.

Present: Analee Maestas, Kathy Korte (by phone), Lorenzo Garcia, Paula Maes,

David Peercy, David Robbins, Don Moya and Winston Brooks

Absent: Marty Esquivel and David King

II.       Adoption of the May 25, 2012, Audit Committee Meeting Agenda and approval of the April 16, 2012, Audit Committee Meeting Minutes (Discussion/Action)

David Robbins motioned for adoption of the agenda and approval of the minutes. Lorenzo Garcia seconded the motion.  Committee members unanimously adopted the May 25, 2012, Audit Committee meeting agenda and approved the April 16, 2012, Audit Committee meeting minutes.

III.      Special Issues

Audit Entrance Conference (Discussion)

Chief Financial Officer Don Moya introduced Georgie Ortiz as partner of CliftonLarsonAllen.  Ms. Ortiz explained and gave details about the following:

  • Statement on Auditing Standard No. 114: The Auditor's Communications to Those Charged with Governance (Discussion)
  • Auditor's Responsibility Under Generally Accepted Auditing Standards (GAAS) (Discussion)
  • Planned Scope and Timing of the Audit (Discussion)
  • Schedule of Monthly External Audit Progress Meetings (Discussion)

 

Board members discussed the following regarding this agenda item:

  • Charter school audit progress and reporting
  • Concern that board members receive timely reports of charter schools not meeting standards
  • How will internal controls be reviewed and reported
  • Request to review the past Committee of Sponsoring Organizations (COSO) report

 

IV.      Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMAC 2.2.2.10 (J) (3). NMAC 2.2.2.10 (J) (3) provides that "Neither the Independent Public Accountant (IPA) nor agency personnel shall release any information to the public relating to the audit at the time of the exit conference or at any other time until the audit report has been officially released by the State Auditor and becomes public record" (Action)

The committee was informed that there was no business that required an executive session at this meeting, so the agenda items V. Reconvene to Open Session, and VI. Statements of Closure were removed from the agenda.

 

V.       Reconvene to Open Session

VI.      Statement of Closure

 

VII.     Adjournment

The meeting adjourned at 8:54 a.m.

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