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Special Board of Education Meeting - May 25, 2012

The Audit Committee meeting will begin immediately following the Special Board of Education meeting.

Meeting Date & Time: Friday, May 25, 2012, 7:30 AM
Where: DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 04/20/2012, 2:34 PM
Agenda Posted On: 05/23/2012, 5:27 PM
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Special Board Meeting

AGENDA

 

 

Friday, May 25, 2012

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Roll Call

 

B.

Adoption of the May 25, 2012, Special Meeting Agenda and Approval of the May 11, 2012, Minutes (Discussion/Action)

 

II.

Public Forum

 

III.

Special Issues

 

A.

Distribution of Section D Finance Policies
Presenter: Carrie Robin Menapace, Legislative Liaison and Policy Analyst

 

B.

Consideration of Approval for the Proposed Albuquerque Public Schools Fiscal Year 2012-2013 Budget (Discussion/Action)
Presenter: Don Moya, Chief Academic Officer

 

C.

Consideration of Submissions for New Mexico School Boards Association (NMSBA) 2012 Award Nominations (Discussion/Action)
Presenter: Brenda Yager, Executive Director of Board Services

 

D.

Graduation Debriefing (Discussion)
Presenter: Brenda Yager, Executive Director of Board Services and Albuquerque Public School Board of Education

 

IV.

Superintendent Report

 

V.

Board Reports

 

VI.

Approval of Consent Calendar Items (Discussion/Action)

 

A.

Consideration for Approval of Finance Matters (Discussion/Action)

 

I.

Approval of Budget Adjustments for Grant Management

 

a.

Kindergarten 3 Plus, $624,712

 

b.

KANW, $33,880

 

c.

Title I School Improvement-Christine Duncan, $11,072

 

d.

Coordinated Approach to Child Health-CATCH, $900

 

II.

Approval of Grant Management Inter-Function Transfers for April 2012

 

III.

Approval of Grant Management Intra-Function Transfers for April 2012

 

IV.

Approval of 2011-12 Fuel Supplement Distribution

 

V.

Approval of Budget Adjustment Increase for Student Transportation Services

 

a.

2011-12 Interest Income, $1,724

 

VI.

Approval of Supplement to School Bus Fleet Service Contracts

 

VII.

Approval of 2012-13 School Bus Fleet Service Contracts

 

VIII.

Approval of IDEA-B Grant Application for 2012-2013 School Year

 

IX.

Approval of Backflow Prevention Assemblies Bid #12-061SC

 

X.

Approval of Delivered Pizza Bid #12-049PSPS-MC

 

XI.

Approval of Capital Master Plan (CMP) Planning Services RFP #12-054MMMM-MC

 

XII.

Consideration for Approval of External Audit Services RFP #12-043SS-MC

 

XIII.

Approval of Recommendation of APS Biometric Screening Wellness Vendor-2013 Wellness Incentive Program RFP# 12-062DJ-SL

 

XIV.

Approval of Cash Disbursements for April 2012

 

XV.

Approval of Cash Transfer

 

XVI.

Approval of Budget Adjustment Requests for Career Academic & Technical Academy (CATA)

 

a.

Maintenance BAR #001-015-1112-0023-M

 

b.

Maintenance BAR #001-015-1112-0024-M

 

c.

Transfer BAR #001-015-1112-0026-T

 

XVII.

Approval of Instructional Material Fund Budget Increase

 

XVIII.

Approval of Operational Intra-Function Transfers for April

 

XIX.

Approval of General Obligation Refunding Bonds and Educational Technology Notes Resolution

 

B.

Consideration for Approval of District and Community Relations Matters (Discussion/Action)

 

I.

Approval of naming the West Mesa High School Performing Arts Center as Randy Castillo Performing Arts Center

 

VII.

Announcement of Upcoming Board Meetings

 

A.

The next Board of Education meeting will be held on Wednesday, June 6, 2012, at 5:00 p.m., in the John Milne Community Board Room.

 

B.

The next Special Board of Education meeting will be held on Friday, June15, 2012, at 7:30 a.m., in the DeLayo Martin Community Room.

 

VIII.

Adjournment

 











Minutes of Special Board Meeting

Board of Education

Albuquerque Public Schools

 

A Special Board meeting of the Board of Education of Albuquerque Public Schools was held Friday, May 25, 2012, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

 

I.        Call to Order
The meeting was called to order at 7:35 a.m.

A.       Roll Call

Present: Analee Maestas, Kathy Korte (by phone), Lorenzo Garcia, Paula Maes, David Peercy, and David Robbins

Absent: Marty Esquivel

B.       Adoption of the May 25, 2012, Special Meeting Agenda and Approval of the May 11, 2012, Minutes (Discussion/Action)

David Robbins motioned for adoption of the agenda and approval of the minutes. David Peercy seconded the motion.  Board members unanimously adopted the May 25, 2012, Special Board of Education meeting agenda and approved the May 11, 2012, Special Board of Education meeting minutes.

 

II.       Public Forum

There were no participants in the public forum.

 

III.      Special Issues

A.       Distribution of Section D Finance Policies

Carrie Robin Menapace, legislative liaison and policy analyst, explained that the Section D Finance Policies were distributed at this meeting to allow review before they will be discussed for possible action at the June 12, 2012 Policy and Instruction Committee meeting.

 

B.       Consideration of Approval for the Proposed Albuquerque Public Schools Fiscal Year 2012-2013 Budget (Discussion/Action)

Don Moya, chief financial officer, requested that board members approve the proposed budget.

Board members discussed the following regarding the budget:

  • Concern about budget deficit effect on fund balances
  • Concern for the decrease in teaching staff and student resources, yet increasing administration at the schools
  • Concern for the increase in classroom size
  • Support for administration and educational assistants at schools to deal with issues like bullying and reporting requirements, which allows teachers more time to teach
  • Reminder that even though staff was added at schools in this budget, the staffing level is still below what it was several years ago
  • Support for all of the areas that have been trimmed for several years to make the budget balance
  • Concern about how the $25 million held by the New Mexico Public Education Department will be used to increase student achievement
  • Considering the cost of preparation and specialized training for professional development , a recommendation was made that teachers be held accountable if they do not attend
  • Concern for the lack of supplies at schools when parents and schools are holding fundraisers for supplies
  • Gratitude to the Finance and Accounting departments for their dedication to the budgeting process

David Peercy motioned for approval of the proposed budget.  Analee Maestas seconded the motion. Paula Maes requested that the motion be amended to add approval of the charter school budgets and David Peercy complied.  Board members approved the proposed budget by roll call with all voting yes, except David Robbins who voted against the motion and Marty Esquivel who was not present at this meeting to vote.

 

C.       Consideration of Submissions for New Mexico School Boards Association (NMSBA) 2012 Award Nominations (Discussion/Action)

Brenda Yager, executive director of Board Services explained that the New Mexico School Boards Association is requesting nominations for “Board of Education of the Year” and “Board Member of the Year” awards and that the Board Services Office would like direction from the Board of Education for submissions.  Paula Maes recommended that the board be nominated as well as the individual board members, except herself.

 

D.      Graduation Debriefing (Discussion)

Brenda Yager, executive director of Board Services requested that board members review of the 2012 graduation ceremonies to celebrate success, evaluate areas for possible improvement and best practices to share with all schools.

Board members discussed the following about graduations:

  • Concern about getting diploma pictures
  • Difficulty with audio at the Highland High School graduation
  • Concern for music director standing on folding chair to direct the band
  • Recommended that the number of people in receiving lines be reduced
  • Recommended a difficult recognition ceremony to share stories about individual students
  • Support for charter schools CATA and NACA valedictorian speeches
  • Importance of incorporating culture and families in school environments
  • Support efficient use of time for the larger schools
  • Request standardization of format and quality of event programs
  • Liked recognition of top 20 students of each school
  • Concern that the names of the students were said too quickly
  • Request advance information from schools as to the roles board members are assigned at each graduation
  • Importance of board members accepting the class before giving out diplomas
  • All board members attending should be recognized
  • All student names should be listed in the programs
  • Concern that the railing was too short
  • Request dates of charter school graduations in advance
  • Recommendation to use Popejoy for future graduations
  • Thanks to the staffing of the graduation committee
  • Recommend coaching for valedictorian to slow the pace of speeches

 

IV.      Superintendent Report

There was no superintendent report.

 

V.       Board Reports

Board members expressed gratitude for all of the teachers, administration, support staff, and departments who support the students’ academic success.  They also expressed gratitude to Diego Gallegos for his 39 years of service.

 

VI.      Approval of Consent Calendar Items (Discussion/Action)

David Peercy motioned for approval of agenda items VI. A. & B. David Robbins seconded the motion. Board members unanimously approved the Finance Matters and District and Community Relations consent calendar items.

A.       Consideration for Approval of Finance Matters (Discussion/Action)

I.           Approval of Budget Adjustments for Grant Management

a.         Kindergarten 3 Plus, $624,712

b.         KANW, $33,880

c.          Title I School Improvement-Christine Duncan, $11,072

d.         Coordinated Approach to Child Health-CATCH, $900

II.          Approval of Grant Management Inter-Function Transfers for April 2012

III.         Approval of Grant Management Intra-Function Transfers for April 2012

IV.        Approval of 2011-12 Fuel Supplement Distribution

V.         Approval of Budget Adjustment Increase for Student Transportation Services

a.         2011-12 Interest Income, $1,724

VI.        Approval of Supplement to School Bus Fleet Service Contracts

VII.       Approval of 2012-13 School Bus Fleet Service Contracts

VIII.       Approval of IDEA-B Grant Application for 2012-2013 School Year

IX.        Approval of Backflow Prevention Assemblies Bid #12-061SC

X.         Approval of Delivered Pizza Bid #12-049PSPS-MC

XI.        Approval of Capital Master Plan (CMP) Planning Services RFP #12-054MMMM-MC

XII.        Consideration for Approval of External Audit Services RFP #12-043SS-MC

XIII.       Approval of Recommendation of APS Biometric Screening Wellness Vendor-2013 Wellness Incentive Program RFP# 12-062DJ-SL

XIV.      Approval of Cash Disbursements for April 2012

XV.       Approval of Cash Transfer

XVI.      Approval of Budget Adjustment Requests for Career Academic & Technical Academy (CATA)

a.         Maintenance BAR #001-015-1112-0023-M

b.         Maintenance BAR #001-015-1112-0024-M

c.          Transfer BAR #001-015-1112-0026-T

XVII.     Approval of Instructional Material Fund Budget Increase

XVIII.    Approval of Operational Intra-Function Transfers for April

XIX.      Approval of General Obligation Refunding Bonds and Educational Technology Notes Resolution

B.       Consideration for Approval of District and Community Relations Matters (Discussion/Action)

I.           Approval of naming the West Mesa High School Performing Arts Center as Randy Castillo Performing Arts Center

 

VII.     Announcement of Upcoming Board Meetings

Vice President Analee Maestas announced that the next Board of Education meeting will be held on Wednesday, June 6, 2012, at 5:00 p.m., in the John Milne Community Board room and the next Special Board of Education meeting will be held on Friday, June15, 2012, at 7:30 a.m., in the DeLayo Martin Community room.

 

VIII.    Adjournment

The meeting adjourned at 8:32 a.m.

 

 

 

 

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