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UPDATE: Board of Education Policy & Instruction Committee Meeting - Jan 10, 2012

Please note that this meeting has been moved to the John Milne Community Board Room.

Meeting Date & Time: Tuesday, January 10, 2012, 5:00 PM
Where: John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 11/21/2011, 8:53 AM
Agenda Posted On: 01/07/2012, 9:44 AM
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Policy and Instruction Committee Meeting

 

AGENDA

 

Please note that this meeting has been moved to the John Milne Community Board Room.

Tuesday, January 10, 2012

5:00 PM

John Milne Community Board Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Adoption of the Policy Agenda and Approval of the Minutes of the November 8, 2011 and the December 14, 2011 Policy meeting (Discussion/Action)

 

II.

Consideration of approval of Board of Education policy D.05 Internal Audit to be renamed D.05 Audit Committee and Reports (Discussion/Action)
Presenter: Carrie Robin Menapace

 

III.

Consideration of approval of revisions to Board of Education policy GB7 Whistleblower Complaints (Discussion/Action)
Presenter: Carrie Robin Menapace

 

IV.

Board of Education review of new Internal Audit Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

 

V.

Update on the Board requested plan for continued authorization of El Camino Real Academy Charter School (Discussion)
Presenter: Diego Gallegos, Mark Tolley

 

VI.

Update on the A-F Grading System (Discussion)
Presenter: Winston Brooks, Carrie Menapace, RoseAnn McKernan

 

VII.

Future Topics: JROTC Update; Long-term Suspensions (Vision Quest),  Standard Based Assessment; Review of the Trademark for High School Logos; Common Core Standards; Public Forum and Board Reports; Truancy Update; Retention Research; Career Enrichment Center Presentation of Curriculum and Innovative Courses; Update on Rio Grande High School; Small Learning Community Grant Evaluator Report; APS Charter School Collaboration Compact  (Gates Foundation); Family Engagement Presentation; Instate Preference; New Student Management System; Student Behavior Handbook; Update on the Career and Technical Charter School; Middle School Online Pilot Program (Discussion)

 

VIII.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, February 14, 2012, 5:00 p.m. in the DeLayo-Martin Community Room.

 

IX.

Adjournment

 







Board of Education
Albuquerque Public Schools
Minutes of Policy and Instruction Committee Meeting, January 10, 2012
Board Members Present: Chairman Peercy, and Board members Paula Maes, David Robbins, Kathy Korte, Analee Maestas, Lorenzo Garcia, and Marty Esquivel
I. Call to Order
Chairman Peercy called the Policy & Instruction Meeting to order at 5:02pm
A. Adoption of the Policy Agenda and Approval of the Minutes of the November 8, 2011 and the December 14, 2011 Policy meeting (Discussion/Action)
Chairman Peercy motioned to move Item 5 (Update on the Board Requested Plan for Continued Authorization of El Camino Real Academy Charter School) to be discussed as Item 2, and approve the agenda with noted change. No minutes were included for Board approval. Board member Maes approved the motion with Board member Korte seconding the motion in the affirmative. Motion Carried.
II. Consideration of Approval of Board of Education Policy D.05 Internal Audit to be Renamed D.05 Audit Committee and Reports (Discussion/Action)
Presenter: Carrie Robin Menapace
(Due to the topic, Board members felt that all three agenda items (Agenda Item II, III, and IV) were related and discussed it all at once.
Discussion included the following in regard to this agenda item: Board member Robbins printed from the internet “The Audit Committee: Internal Audit Oversight” Mr. Robbins stated that State Statute refers to financial audit and is silent on Internal Audit. He feels that the Board needs to be very careful and that merging the two is dangerous. Other Board members also voiced their concerns and felt that in keeping the two as separate functions, it would better protect everyone. Discussion also included that the intent of Internal Audits process was to foresee any problems before they became a serious issue. Dr. Peercy invited the director of Internal Audit to offer her thoughts. Mrs. Koshmider did have some concerns. She thought an issue would be the self-auditing approach, felt that the whistle blowers function should be separate. Dr. Peercy asked that she work collaboratively with whoever is working with policies and procedural directives involving Internal Audit. Dr. Winter stated that Internal Audit has been involved with the process of developing the language for policy and procedural directives which has been happening for two years. Legal Counsel, Art Melendres was invited to speak. He expressed the need to make a determination as a Board and asked, “What do you want? What type of reporting are you looking for, and try to formalize it into a Board policy.” Dr. Winters asked if Board members would like to defer this agenda item. Dr. Peercy agreed that maybe it should be tabled so that all parties can relook at it. Dr. Peercy will talk to other Board members and he’ll be happy to help administration if needed. A motion was made to include certain language, but there was not a second, so Dr. Peercy tabled the agenda item with approval of the full Board and proceeded to the next agenda item.
III. Consideration of Approval of Revisions to Board of Education Policy GB7 Whistleblower Complaints (Discussion/Action)
Presenter: Carrie Robin Menapace
Dr. Peercy clarified that there wasn’t anything stated in policy that referred to separation of committees (Internal Audit). It does state that the superintendent or his designee make decisions to complete
functions designed for whistleblower complaints. At this time, Internal Audit receives a complaint and they send it to the proper administrator for action. Discussion included if this should be an independent function, should departments be assigned to their own whistleblower concerns, procedures be changed without the Board being notified? Board members had concerns with the last line. Mr. Robbins motioned for withdrawal of his original motion. He thought the internal auditor should be the initial contact to disseminate a complaint and then define the process with the procedural directive. APS should have one report with status of whistleblower complaints. Mr. Robbins suggested the following language be included: “These complaints shall be reviewed fully by qualified independent entity.” Mr. Robbins would also like Internal Audit to bring whistleblower reports to the Board. The Board was unable to agree completely on the integration of updated language so it was decided to have the administration bring back a corrected version of the policy. Analee made a motion to allow administration to bring a changed version back to the Board. Mr. Robbins seconded the motion. Motion Carried.
IV. Board of Education Review of New Internal Audit Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace
This agenda item was discussed with Agenda Item 2 & 3. It was decided that Internal Audit and Administration will work on the wording and come back to the Board with a recommendation.
V. Update on the Board requested plan for continued authorization of El Camino Real Academy Charter School (Discussion)
Presenter: Diego Gallegos, Mark Tolley
Dr. Diego Gallegos spoke on the three areas of focus. The school staff felt that they were blindsided with APS’ plan. Dr. Gallegos did report that they are working with staff together for a unified plan for students and staff. It was also stated that the Governance Council for the school felt that they didn’t really understand the implications that were happening or have knowledge of these issues. The Governing Council wants to work together in a positive way.
Board member Korte asked if charter schools receive NMSBA training, what do charter governing councils do for training and where do they go for training. Dr. Gallegos explained that the Coalition of Charter Schools provides their own training. He also stated that Mark Tolley will be working with charter schools regarding training. Dr. Peercy stated that charter schools are also invited to become a member of NMSBA and have access to the same trainings that APS does if they choose to.
Dr. Peercy asked that this agenda item be brought back to the Board in 30 days.
VI. Update on the A-F Grading System (Discussion)
Presenter: Winston Brooks, Carrie Menapace, RoseAnn McKernan
Superintendent Brooks commended the Associate Superintendent’s as well as Ms. McKernan and Ms. Menapace for their work. He was pleased on how well they addressed the issues and concerns that arose from the uncertainty of the A-F Grading document from PED. He informed the Board that he has asked principals not to display grades on marquees because he felt that this was not an accurate way to do it. Superintendent Brooks also stated that districts have until Thursday to appeal grades,
but without technical manuals, it was going to be difficult. His concern was how does APS appeal the grades if we don’t know what the process was. He was pleased that APS scores compare significantly higher across the board. Mrs. McKernan and Ms. Menapace walked the Board through a PowerPoint which was provided to all principals. The A-F Grading System will be a tool that can be used in a positive way. They both explained that all schools were compared with other schools in the State that were made up of the same demographics and free and reduced lunch based on the last three academic years using the same variables. All schools will receive another grade in June or July. Question was asked if schools continue to fail, what happens. PED will give a two year grace period. Things will be
different so question is, “how will PED control changes of the model and framework and involve community?” Board members’ comments included that schools need to view all categories within their grade. They felt there were a lot of anomalies in the grading! Board member Korte felt that each school was different with different resources. Her concern was not having Title I resources. Board member Maestas cautioned that principals need to be careful on how this data is looked at, but for principals to keep doing what they’re doing. Superintendent Brooks also wanted to remind everyone that high schools, middle schools and elementary schools were all graded on a different point system. He also warned that APS can’t ignore this accountability. There is important information! We just have to help principals, teachers and parents understand what it means. Board members and the Superintendent felt strongly about not allowing transfers at this time because of the grading system. They would like to give it a year to work through it.
Dr. Peercy informed everyone that Dr. Mondragon who was a past employee of APS had passed away and wanted to send the Board’s condolences to his family.
VII. Future Topics:
1) Common Core Standards & SBA
2) Family Engagement Presentation
3) Truancy Update, Retention Research, Long-term Suspensions (Vision Quest)
4) Update on Rio Grande High School
5) Middle School Online Pilot Program (Discussion)
6) Review of the Trademark for High School Logos
7) Public Forum and Board Reports
8) Career Enrichment Center Presentation of Curriculum and Innovative Courses
9) Small Learning Community Grant Evaluator Report
10) APS Charter School Collaboration Compact (Gates Foundation)
11) Student Behavior Handbook
12) Update on the Career and Technical Charter School
VIII. Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, February 14, 2012, 5:00 p.m. in the DeLayo-Martin Community Room.
IX. Adjournment
Adjourned at 7:04pm

 

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