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UPDATE: Board of Education Finance Committee Meeting - Dec 12, 2011

Meeting Date & Time: Monday, December 12, 2011, 7:30 AM
Where: DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 11/21/2011, 8:51 AM
Agenda Posted On: 12/09/2011, 11:31 AM
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Finance Committee Meeting

AGENDA

 

Monday, December 12, 2011

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

A.

Approval of the December 12, 2011, Finance Committee Agenda and Minutes of the November 15, 2011, Finance Committee Meeting (Discussion/Action)

 

II.

Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
Presenter: Al Sanchez

 

A.

KANW, $195,243

 

B.

Carl Perkins, $189,818

 

C.

Bandelier Box Tops, $25,000

 

D.

Title VIII Impact Aid-Special Education, $9,719

 

E.

Title VIII Impact Aid-Indian Education, $4,004

 

III.

Consideration for Approval of Budget Increase-New Grants (Discussion/Action)

Presenter: Al Sanchez

 

A.

Healthy Kids NM, $4,000

 

IV.

Consideration for Approval of Inter-Function Transfers for November 2011  (Discussion/Action)
Presenter: Al Sanchez

 

V.

Consideration for Approval of Intra-Function Transfers for November 2011 (Discussion/Action)
Presenter: Al Sanchez

 

VI.

Consideration for Approval of Budget Adjustment Increase for 2010-11 Student Transportation Services Cash Balance (Discussion/Action)
Presenter: Brad Winter and Roger Garcia

 

VII.

Consideration for Approval of Operational Fund Inter-Function Transfers for November (Discussion/Action)
Presenter: Ruben Hendrickson

 

VIII.

Consideration for Approval of Operational Fund Intra-Function Transfers for November (Discussion/Action)
Presenter: Ruben Hendrickson

 

IX.

Consideration for Approval of Education Jobs Fund Budget Increase (Discussion/Action)
Presenter: Ruben Hendrickson

 

X.

Consideration for Approval of Budget Increase-New Grants for Career Academic Technical Academy (CATA) (Discussion/Action)
Presenter: Tami Coleman

 

A.

PSCOC-Lease Payment Assistance, $100,469

 

B.

Education Jobs Fund Program, $580.13

 

XI.

Consideration for Approval of Intra-Function Transfers for Career Academic Technical Academy (CATA) (Discussion/Action)
Presenter: Tami Coleman

 

XII.

Consideration for Approval of Cash Disbursements for November 2011 (Discussion/Action)
Presenter: Tami Coleman

 

XIII.

Consideration for Approval of Statement of Equipment Taken Out of Service July 1-November 30, 2011 (Discussion/Action)
Presenter: Tami Coleman

 

XIV.

Presentation of CATA Financial Reports for November 2011 (Discussion)
Presenter: Tami Coleman

 

XV.

Presentation of FY13 Strategic Budget Look Ahead (Discussion)
Presenter: Carrie Menapace, Don Moya and Ruben Hendrickson

 

XVI.

Future Agenda Items

 

A.

None at this time.

 

XVII.

Adjournment

 

A.

The next Finance Committee meeting will be held on Tuesday, January 17, 2012, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

 

 

Albuquerque Public Schools
Finance Committee Meeting
December 12, 2011
Roll Call Attendance: Chairman, Martin Esquivel-present, Lorenzo Garcia-present, Kathy Korte-absent, Paula Maes-present, Analee Maestas-absent, David Peercy-present and David Robbins-present (via telephone)
Participating Were: Winston Brooks, Don Moya, Tami Coleman, Al Sanchez, Ruben Hendrickson, Brad Winter, Carrie Menapace
1. Call to Order
Mr. Esquivel called the meeting to order at 7:31 a.m. Dr. Peercy made a motion to approve the December 12, 2011, agenda and to approve the minutes of November 15, 2011, with Mr. Garcia seconding the motion in the affirmative. Motion carried.
2. Consideration for Approval of Budget Adjustments for Grant Management
a. KANW, $195,243
b. Carl Perkins, $189,818
c. Bandelier Box Tops, $25,000
d. Title VIII Impact Aid-Special Education, $9,719
e. Title VIII Impact Aid-Indian Education, $4,004
Mr. Sanchez presented budget increases to five programs—new funds awarded to existing programs.
Dr. Peercy motioned for approval of the Budget Adjustments for Grant Management with Ms. Maes seconding the motion in the affirmative. Motion carried
3. Consideration for Approval of Budget Increase-New Grants
Ms. Maes motioned for approval of the Budget Increase-New Grants with Mr. Garcia seconding the motion in the affirmative. Motion carried.
4. Consideration for Approval of Inter-Function Transfers for November 2011
5. Consideration for Approval of Intra-Function Transfers for November 2011
Ms. Maes motioned for approval of items 4 and 5 with Mr. Garcia seconding the motion in the affirmative. Motion carried.
6. Consideration for Approval of Budget Adjustment Increase for 2010-11 Student Transportation Services Cash Balance
Ms. Maes motioned for approval of Budget Adjustment Increase for 2010-11 Student Transportation Services Cash Balance with Dr. Peercy seconding the motion in the affirmative. Motion carried.
7. Consideration for Approval of Operational Fund Inter-Function Transfers for November
8. Consideration for Approval of Operational Fund Intra-Function Transfers for November
Ms. Maes motioned for approval of items 7 and 8 with Mr. Garcia seconding the motion in the affirmative. Motion carried.
9. Consideration for Approval of Education Jobs Fund Budget Increase
Mr. Hendrickson presented a budget increase of $246,000—carryover of the Education Jobs Fund.
Ms. Maes motioned for approval of the Education Jobs fund Budget Increase with Mr. Garcia seconding the motion in the affirmative. Motioned carried.
10. Consideration for Approval of Budget Increase-New Grants for Career Academic Technical Academy (CATA)
Ms. Coleman presented budget adjustments for CATA—PSCOC Lease Payment Assistance (budget authority) and the Ed Jobs Fund.
Ms. Maes motioned for approval of the Budget Increase-New Grants for Career Academic Technical Academy (CATA) with Dr. Peercy seconding the motion in the affirmative. Motion carried.
11. Consideration for Approval of Intra-Function Transfers for Career Academic Technical Academy (CATA)
Ms. Maes motioned for approval of the Intra-Function Transfers for Career Academic Technical Academy (CATA) with Mr. Garcia seconding the motion in the affirmative. Motion carried.
12. Consideration for Approval of Cash Disbursements for November 2011
Ms. Maes motioned for approval of the Cash Disbursements for November 2011 with Mr. Garcia seconding the motion in the affirmative. Motion carried.
13. Consideration for Approval of Statement of Equipment Taken Out of Service July 1-November 30, 2011
Ms. Coleman presented the report—most of the items appear to be old computers—the District is going through a refresh.
Ms. Maes motioned for approval of the Statement of Equipment Taken out of Service July 1-November 30, 2011, with Mr. Garcia seconding the motion in the affirmative. Motion carried.\
14. Presentation of CATA Financial Reports for November 2011
Ms. Coleman presented a budget report as of November 30. There have been some personnel changes, the report reflects these changes. Previously, several fund balances were in the negative—they appear to be a whole lot better. The operational fund reflects a positive $90,000 budget balance. Several of the schools’ services are being provided by APS employees—tracking services being provided and will be billing CATA for those services.
Ms. Maes motioned for approval of the CATA Financial Reports for November 2011, with Dr. Peercy seconding the motion in the affirmative. Motion carried.
15. Presentation of FY13 Strategic Budget Look Ahead
Mr. Moya presented the committee’s first look at what the District is facing with respect to the FY13 budget—this is a conservative outlook. The total budget, fiscal projections, costs and other budgetary pressures, planning assumptions and scenario, history of budget cuts, personnel cost composition: school and administration, personnel cut combinations matrix and backup slides were reviewed. Mr. Moya acknowledged and thanked Mr. Ruben Hendrickson and his staff for their work on this project. The total budget is $1.2B. Revenue outlook shows $254M in new money for 2013. Mr. Moya discussed known actions, which may draw down the $254M, leaving a balance of $104M of net new money for 2013. Also discussed was the worst case scenario—will be watching the approved amount of employer contribution for ERB solvency. Ms. Menapace discussed that PED is halting the science curriculum adoption at this time and redoing reading. She also discussed that an increase of approximately $2.5M has been added to the Transportation budget. Mr. Moya stated that unless we adequately fund our bus contractors, we are at risk of losing them. Contractors have been cut over the last year, bus routes have been reduced. APS is transporting 800 more students with 20 fewer buses. There is a possibility
that APS will have to subsidize the transportation budget as many districts across the state are doing. Mr. Moya discussed that APS will assume the SEG Unit Value is flat; escalating costs will need to be absorbed in 2013. Mr. Hendrickson discussed an increase of $15M in fixed costs, which is dependent on the ERB solvency issue—could be reduced to $8M. Mr. Hendrickson discussed a decrease of more than 1,000 students on the 40-Day Report—resulting in a $6.6M decrease in revenue. Mr. Hendrickson also discussed APS personnel scenarios with and without special education (due to hold harmless restrictions). Updates will be given as information is received.
Future Agenda Items
a. None
Mr. Esquivel entertained a motion to adjourn the Finance Committee meeting at 8:24 a.m. Mr. Garcia motioned to adjourn the meeting with Ms. Maes seconding the motion in the affirmative. The next Finance Committee meeting will be held on Tuesday January 17, 2012, at 7:30 a.m., in the DeLayo-Martin Community Room.

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