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Board of Education Capital Outlay, Property and Technology Committee Meeting - Dec 6, 2011

Meeting Date & Time: Tuesday, December 6, 2011, 5:00 PM
Where: DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 11/21/2011, 8:51 AM
Agenda Posted On: 12/02/2011, 4:47 PM
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Capital Outlay, Property and Technology Committee Meeting

AGENDA

 

Tuesday, December 6, 2011

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

 

I.

Call to Order

 

II.

Adoption of the December 6, 2011, Agenda and Approval of the November 1, 2011, Minutes (Discussion/Action)

 

III.

Consideration for the Approval of the Design Development for Eugene Field Elementary School Elevator Addition (Discussion/Action)
Presenter: Karen Alarid, Executive Director Capital

 

IV.

Department of Defense Capital Grant Application for Wherry Elementary (Discussion)
Presenter: Dr. Brad Winter, Chief Operating Officer and Don Moya, Chief Financial Officer

 

V.

Capital Master Plan Review Committee's Reprioritization Recommendation (Discussion/Action)
Presenter: Dr. Brad Winter, Chief Operations Officer and Don Moya, Chief Financial Officer

 

A.

Revised Capital Master Plan Project List

 

B.

Capital Master Plan Projects Implementation Schedule

 

C.

Impacts on Capital Master Plan

 

D.

Capital Master Plan Advisory Committee's Make-up and Terms

 

VI.

Next Capital Outlay, Property and Technology Meeting will be held on Tuesday, January 6, 2011, at 5:00 p.m., at the Alice and Bruce King Educational Complex in the Delayo-Martin Community Room.






 

Albuquerque Public Schools
Minutes of the Capital Outlay, Property and Technology Committee
December 6, 2011
_____________________________________________________________________________________________
A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:00 p.m. Tuesday, December 6, 2011, in the Alice and Bruce King Educational Complex, Delayo-Martin Conference Room, 6400 Uptown Blvd., NE. Committee members present were: Martin R. Esquivel, Lorenzo L. Garcia, Kathy Korte, Dr. David E. Peercy, Dr. Analee Maestas, Paula Maes, and Chairman David Robbins.
I. Call to Order
David Robbins called the meeting to order at 5:02 p.m.
II. Adoption of the December 6 Agenda and Approval of the November 1, 2011 Minutes (Discussion/Action) David Robbins called a motion for approval of the November 1, minutes, and adoption of the agenda with the change of item III. Consideration for Approval for Eugene Field Elementary School Elevator Addition placed on hold for future COPT meeting at the request of Dr. Brad Winter, chief operations officer. Paula Maes made the motion and Lorenzo Garcia seconded. Motion Carried (6-0).
III. Consideration for Approval for Eugene field Elementary School Elevator Addition (Discussion Action) Item removed from agenda
IV. Department of Defense Capital Grant Application for Wherry Elementary (Discussion) Karen Alarid and Kizito Wijenje provided a brief discussion and presentation presented on behalf of APS to the Department of Defense (DOD) Approval Committee in Washington D.C. This will proceed with the application for the rebuilding of Wherry Elementary Schools project. January 12, 2012, is the application deadline. DOD surveyed all public schools residing on military installations throughout United States. Wherry was ranked eleventh, making APS eligible to apply for a grant from DOD to rebuild the School. Dr. Brad Winter provided background information regarding Wherry Elementary School and discussed the Kirtland Air Force Base property MOU with APS.
V. Consideration for Approval of Capital Master Plan Review Committee’s Reprioritization Recommendation (Discussion/Action) Don Moya, chief financial officer and Kizito Wijenje, director, Capital Master Plan, presented for approval the Final Reprioritized Capital Master Plan Report. This was an 18-month joint effort between Facilities Master Plan, Capital Services, Finance Department, Capital Master Plan Review Committee and Clifton Gunderson Accounting Firm. The Capital Master Plan will be shared with the public within 30 days. Board Members were appreciative and thanked everyone involved for their efforts and hard work in completing the intensive reconciliation project. CCAC members attending were acknowledged for their attendance and input. APS is ready to move forward with the 100 approved projects with a $415 million budget for construction 2011–17. Other projects will be deferred to later dates while the district looks for additional funding resources.
Documentation provided: Capital Master Plan Review Committee 2011-16 Capital Strategy Re-prioritization Proposed Re-Prioritized Projects List 2011 Capital Master Plan Review Committee List Capital Reconciliation Q & A Timeline of APS Capital Events
Board of Education Recommendations Requested: A useful standardized procedural manual/handbook for capital master plan projects
Evaluation matrix showing the impact based on projects relating to instruction, health, safety and student benefit Annual reconciliation reports/consistency Capital Master Plan Review Committee made up of representatives from each district that rotates 4 or 2 year term and a current list provided to the provide current list Board Of Education Project close-out reports; report to identify certificate of occupancy Project left over dollars pulled out; should not be for add-in options
David Robbins called for a motion for approval of the Capital Master Plan as detailed in the Proposed Re-Prioritized Projects and Proposed Projects to be Deferred to a Future Funding Source documents presented. Dr. Analee Maestas made the motion and Kathy Korte seconded. Motion Carried (6-0).
VI. Chairman Robbins adjourned the Capital Outlay, Property and Technology Committee meeting at 6:22 p.m. and announced that the next Capital Outlay, Property and Technology Committee meeting will be January 11, 2012 in the DeLayo-Martin Community Board Room at 5:00 p.m.

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