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Board of Education Audit Committee Meeting - Nov 9, 2011

Meeting Date & Time: Wednesday, November 9, 2011, 5:00 PM
Where: DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE
Minutes: Minutes
Agenda Packet: Packet
Meeting Posted On: 10/21/2011, 11:07 PM
Agenda Posted On: 11/04/2011, 5:09 PM
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Albuquerque Public Schools
Audit Committee Meeting
Wednesday, November 9, 2011 5:00 PM
DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE
I. Call to Order
II. Adoption of the November 9, 2011, Audit Committee Agenda and Approval of the October 18, 2011, Audit Minutes (Discussion/Action)
III. Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMSA 1978, Section 12-6-5 (Report of Audits). Section 12-6-5, NMSA 1978 provides that an audit report does not become a public record, until five business days after it is released by the State Auditor to the agency audited. (Discussion/Action)
A. Review of 2010-2011 External Audit Prior to Public Release by the Office of the State Auditor
IV. Reconvene to Open Session
V. Statement of Closure
VI. Action, as needed, on items discussed in Executive Session
VII. Adjournment

Minutes of Audit Committee Meeting
The Board of Education
Albuquerque Public Schools
An Audit Committee meeting of the Board of Education of Albuquerque Public Schools was held Wednesday, November 9, 2011, beginning at 5:00 p.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE.
I.
Call to Order
Mr. Esquivel called the meeting to order at 5:00 p.m.
The following were present for the roll call attendance: Winston Brooks, Lorenzo Garcia, David King, Kathy Korte, Paula Maes, Analee Maestas, Don Moya, David Peercy, David Robbins and Marty Esquivel
Absent: Demesia Padilla
II.
Adoption of the November 9, 2011, Audit Committee Agenda and Approval of the October 18, 2011, Audit Minutes (Discussion/Action)
Mr. Garcia motioned for approval of the agenda and minutes with Ms. Korte seconding the motion in the affirmative. Motion carried.
III.
Consideration to Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978, § 10-15-1 (H) and NMSA 1978, Section 12-6-5 (Report of Audits). Section 12-6-5, NMSA 1978 provides that an audit report does not become a public record, until five business days after it is released by the State Auditor to the agency audited. (Discussion/Action)
Dr. Peercy motioned to adjourn to Executive Session with Mr. Robbins seconding the motion in the affirmative. Motion carried. The meeting adjourned into Executive Session at 5:03 p.m.
A.
Review of 2010-2011 External Audit Prior to Public Release by the Office of the State Auditor
IV.
Reconvene to Open Session
The meeting reconvened into Open Session at 5:44 p.m.
V.
Statement of Closure
The Board of Education Audit Committee met in executive session on November 9, 2011, for the purpose of reviewing the audit report because it does not become a public record until five business days after it is released by the State Auditor to the agency audited pursuant to the Open Meetings Act NMSA 1978 § 10-15-1 (H) and Section 12-6-5 (Reports of Audits)
VI.
Action, as needed, on items discussed in Executive Session
Mr. Garcia motioned to approve submission of the Fiscal Year 2011 audit and financial statements to the state auditor on November 15, 2011, with Mr. Robbins seconding the motion in the affirmative. Motion carried.
VII.
Adjournment
Mr. Esquivel adjourned the Audit Committee meeting at 5:47 p.m.

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